Support all residency-related matters in NUHS as follows:
Institutional Coordination
- Represent NUHS Residency as Institutional Coordinator at all relevant meetings with external entities, e.g. Ministry of Health (MOH), MOH Holdings (MOHH), Accreditation Council for Graduate Medical Education International (ACGME-I), Joint Committee on Specialist Training (JCST), Singapore Medical Council (SMC), National Healthcare Group (NHG), Singapore Health Services (SHS), JurongHealth/Ng Teng Fong General Hospital (NTFGH).
- Coordinate and provide information as the Sponsoring Institution (SI) for national exercises, e.g. interviews, matching, exams, offer of training posts, etc.
- Liaise with ACGME-I, JCST and SMC on all accreditation matters and coordinate site visits as necessary
Programme Administration
- Provide oversight and supervision of support for residency programmes
- Oversee all accreditation-related matters
- Support all Graduate Medical Education Committee (GMEC) initiatives and activities, i.e. meetings, subcommittees, orientations, training programmes, etc.
- Coordinate and manage all JurongHealth/NTFGH-related matters for residency
- Provide guidance and support to team of Program Coordinators (PCs)
- Support Programme Directors (PDs) in all residency-related matters
- Surface and clarify queries with external parties accordingly when required
- Develop and clarify internal/external policies
- Troubleshoot problems with programmes and work across entities for clarifications
- Ensure adequate support for programmes and subcommittees
- Manage turnover, recruitment and appraisal of administrative staff
- Engage administrative staff in programme updates and staff development plans
Management of Resident Manpower and HR-related matters
- Work with programmes on all resident rotations (House Officer/PGY1, Medical Officer/”Junior Resident”, Senior Resident) to ensure equitable distribution to all departments
- Mediate between departments on service needs and junior medical manpower allocation
- Coordinate with MOHH on resident movements and posting requirements
- Collaborate with MOHH HR on resident-related policies and processes
- Facilitate resident promotions and exits
- Work with Medical Affairs-HR (MA-HR) on resident appraisals and employment
- Engage other institutions on recruitment/employment of residents Management of financial and budgeting matters
- Maintain oversight of budget and funding mechanisms related to postgraduate education
- Develop internal financial policies and procedures
- Work with programmes and Finance department to submit annual budget requests for training needs
- Allocate budgets to programmes and maintain oversight of utilisation
- Approve claims and payments made by programmes
- Provide clarifications to programmes on funding/budgeting matters
- Manage MOH funding submissions and disbursements for residency
- Work with NUH and NUHS Finance on funding receipts and disbursements
- Work across entities on arrangements for funding disbursements to participating training sites
Events Management
Involvement in all residency-related events which include but are not limited to the following :
- Residency OBS
- Residency Open House
- Residency retreats/workshops
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