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Accounting Specialist

People USA • City of Poughkeepsie, NY, United States • $200k - $250k / year • 3w ago

Organization: People USA - Non-Profit Peer Run Behavioral Health, Mental Health, Recovery, Wellness

Position: Accounting Specialist

Work Schedule: Monday to Friday - 9:00 AM to 5:00 PM

Location: Poughkeepsie, NY 12603

Payrate: $60,000 to $70,000 / Yearly Salary

Position Description & Responsibilities

The Accounting Specialist will help support day-to-day operations of accounts receivable and payroll. Staff should have a detailed understanding of the Microsoft Office Suite, be extremely fast at problem-solving, and have relevant experience. This position is to support People USA programs in all counties.

Accounts Receivable

Record revenues when vouchers are paid
Follow up with contract managers regarding vouchers and payments
Prepare data reports on stats collected by staff
Compile statistical, financial, accounting, or auditing reports and tables pertaining to cash receipts, expenditures, accounts payable and receivable, and profits and losses
Code documents according to company procedures
Reconcile or note and report discrepancies found in records

Payroll

Collect, compile, and enter payroll data using appropriate software
Review and verify source documents
Calculate and post payroll deductions
Process payroll by established deadlines
Investigate and correct payroll discrepancies and errors
Update payroll records by recording changes, including insurance coverage and salary increases
Address employees’ pay-related concerns and provide accurate payroll information
Complete requests for pay-related documents, including statements and verifications
Develop, manage, and maintain comprehensive payroll records
Ensure compliance with federal and state regulations and guidelines
Assist Director with Care Coordination/Health Home training, including working with IFH to create a reconciliation of payment processes
Assist with CORE implementation
Train on Billing training & MCO’s contracts

Other Assignments

File IRS 1099s and 1096
Conduct agency cost savings research, including maintenance of vendor list
Manage Staples Account Cost Saving, including maintenance of site cost centers
Billing for Employment
Create and maintain Finance How To Guide
Backup for auto insurance
Assist with closings
Provide supporting documentation for audits

Requirements

Proven experience as a team player and relevant administrative support experience
In-depth understanding of the entire MS Office Suite
Ability to organize a daily workload by priorities
Must be able to meet deadlines in a fast-paced, quickly changing environment
A proactive approach to problem-solving with strong decision-making skills
Professional level verbal and written communication skills

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