Key Responsibilities:
- Accounts Receivable:
- Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
- Maintains and updates customer files, including name and address changes, mergers, or mailing attentions.
- Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent account holders to request payment.
- Researches customer discrepancies and past-due amounts with the assistance of the Finance Department and other staff.
- Collaborates with the Finance Department to reconcile accounts receivable on a periodic (at least bimonthly) basis.
- Assists in generating monthly billing statements based on the general ledger.
- Assists the Finance Department in reconciling revenue accounts each month.
- Copies, files, and retrieves materials for accounts receivable as needed.
- Relays changes of information to appropriate employees.
- Performs other related duties as assigned.
- Facilitates invoice reconciliation, requiring investigation as needed.
- Expense Tracking:
- Reconciles company credit card transactions and employee expense reimbursements.
- Customer Service:
- Demonstrates effective and professional communication with external and internal parties.
Qualifications:
- 1-2 years of experience in an accounting or finance support role.
- Proficiency in Excel and Microsoft Office Suite (experience with accounting software a plus).
- Strong attention to detail and organizational skills.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Solid understanding of Accounts Receivable concepts.
Preferred Qualifications:
- Familiarity with accounting principles and practices.
- Experience with accounts payable/receivable functions.
- Working knowledge of Quick Books.
- Effective communication skills and ability to work collaboratively in a team environment.
- Ability to work successfully in a team-oriented professional environment.
We are an Equal Opportunity Employer.
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