BruntWork | Full time: 35 paid hours per week or more
Executive Assistant - Healthcare and Real Estate
- Work Timezone - Must be a City eg London Ramsey, NJ
- Work Schedule - Fixed Schedule
- Job Type - Full time: 35 paid hours per week or more
- Date Opened - 10/29/2024
- Remote Job
- Industry - Other
Job Description
This is a remote position.
Role Name: Executive Virtual Assistant
Schedule:
- Monday to Friday, 9am to 5pm Eastern with a 30-minute paid break
Client Overview
Join a dynamic, multi-faceted organization at the intersection of healthcare and real estate. This rapidly growing company, led by an innovative entrepreneur, operates a developmental disabilities provider service in New Jersey, manages multiple properties, and is expanding into new business ventures. With a mission to improve lives through quality care and strategic investments, this organization offers an exciting, fast-paced environment for professionals seeking diverse challenges and growth opportunities.
Job Description
As an Executive Virtual Assistant, you’ll play a pivotal role in streamlining operations across multiple business ventures. You’ll manage complex schedules, handle critical communications, and support various administrative functions in healthcare, real estate, and beyond. This position offers unparalleled exposure to different industries and the chance to directly impact the growth of multiple businesses. If you’re proactive, highly organized, and thrive in a dynamic environment, this role provides an exceptional opportunity to showcase your skills and advance your career in a meaningful way.
Responsibilities
- Manage intricate calendars, coordinating professional and personal schedules across multiple businesses
- Handle diverse communication channels, including emails, phone calls, and video conferencing
- Perform data entry for healthcare billing, payroll, and other business operations
- Assist with financial management tasks, including bill payments and setting up automatic transactions
- Support healthcare operations through client follow-ups and insurance billing coordination
- Arrange travel and manage logistics for out-of-town properties
- Provide administrative support for legal matters and patent applications
- Coordinate scheduling for ministry-related activities
- Implement and maintain organizational systems to enhance efficiency across all business ventures
- Research and book flights, hotels, and set up utility accounts for properties as needed
Requirements
- Proven track record as an Executive Assistant or in a similar multifaceted role
- Exceptional organizational skills with the ability to juggle multiple priorities effectively
- Strong communication skills, both written and verbal
- Proficiency in Microsoft Office Suite and video conferencing platforms
- Self-motivated with the ability to work independently in a virtual environment
- Familiarity with healthcare billing processes and Medicare (preferred)
- Basic understanding of real estate management processes
- Ability to maintain strict confidentiality and handle sensitive information discreetly
- Flexibility to align work hours with EST time zone
- Adaptability to take on new tasks and learn quickly in a growing business environment
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