Seeking an experienced individual to join our team as an Accounts Payable Clerk. In this role, you will be responsible for processing vendor invoices daily, as well as handling various financial, administrative, and clerical tasks as required. The ideal candidate will possess meticulous attention to detail and accuracy, excellent organizational and planning abilities, and strong problem-solving skills. This dynamic position calls for a collaborative team player with exceptional interpersonal skills. If this opportunity aligns with your skills and interests, we look forward to hearing from you!
Responsibilities:
- Maintain Accounts Payable email inbox
- Timely and accurately review, process, and prepare all vendor invoices for approval and coding
- Review and process all expense reports and intercompany payments obtaining appropriate documentation and approval
- Responsible for the subcontractor payment process (pending, waivers, and payments)
- Complete project close-out items (retention release, waiver, warranty, etc.)
- Assist/Process weekly check/ACH/Wire disbursements
- Administer check requests as directed by the Controller
- Reconcile vendor statements and related transactions
- Maintain and create an organized, thorough, and accurate filing system for all A/P and related documentation
- Manage the maintenance of the vendor database, including the collection of W-9 forms
- Maintain positive business relationships with suppliers, owners, subcontractors, and customers' accounting contact
- Respond to and handle all vendor account inquiries, including phone and written requests
- Comply and assist with audit requests and procedures when needed
- Complete month-end and year-end procedures timely and accurately
Qualifications:
- 1 – 3 years of Accounts Payable experience, Construction industry background is desirable
- Proficient with Microsoft Excel and Windows applications
- Experience with Sage 300 CRE accounting software is desirable
- Knowledge of Timberscan is a plus
- Excellent verbal and written communication skills; capable of clearly articulating thoughts
- Ability to multi-task, meet deadlines, and work under pressure
- Highly accurate, organized with strong attention to detail
- Self-starter who can work independently, show initiative, and solve problems
- Good problem-solving skills
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