Job Description: We are seeking a detail-oriented Accounts Payable Specialist to join our team at D Solutions Inc. The ideal candidate will be responsible for accurately processing invoices, reconciling accounts, and ensuring timely payments to vendors and suppliers. Proficiency in Yardi software is highly desirable, along with a strong commitment to accuracy and efficiency.
Key Responsibilities:
- Invoice Processing: Receive, review, and process invoices from vendors, ensuring all documentation is complete and accurate.
- Payment Processing: Execute timely payments to vendors through various methods such as check runs, ACH transfers, and wire transfers.
- Vendor Communication: Communicate with vendors to resolve billing discrepancies and address payment inquiries promptly.
- Expense Coding: Assign appropriate account codes and cost centers to invoices to ensure accurate expense allocation.
- Record Maintenance: Maintain organized and up-to-date accounts payable records, both electronically and physically.
- Account Reconciliation: Reconcile vendor statements with accounts payable records to ensure all invoices are accounted for and payments are made on time.
- Compliance: Ensure adherence to company policies, procedures, and regulatory requirements in all accounts payable processes.
- Reporting: Assist in preparing accounts payable reports and analysis for management review and financial reporting.
- W-9 Tracking: Track and maintain W-9 forms for vendors, ensuring accurate records for tax reporting purposes.
- 1099 Generation: Generate 1099 forms at year-end for applicable vendors in compliance with IRS requirements.
- Team Collaboration: Work collaboratively with other finance team members and cross-functional departments to streamline processes and resolve issues efficiently.
- Continuous Improvement: Identify and suggest improvements to accounts payable processes to enhance efficiency and accuracy.
Qualifications:
- Education: Associate degree in Accounting, Finance, Business Administration, or a related field at minimum.
- Experience: Previous experience in accounts payable or a related financial role is preferred.
- Software Skills: Proficiency in Microsoft Excel and accounting software, with Yardi experience being highly desirable.
- Detail Orientation: Exceptional attention to detail and accuracy in data entry, record-keeping, and invoice processing.
- Communication Skills: Strong written and verbal communication skills for effective interaction with vendors and internal colleagues.
- Organizational Skills: Excellent organizational and time management skills, capable of prioritizing tasks and meeting deadlines in a fast-paced environment.
- Analytical Skills: Basic understanding of accounting principles and practices, with the ability to reconcile accounts and analyze financial data.
- Team Player: A collaborative mindset with a willingness to work as part of a team and contribute to team objectives.
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