We are seeking a Part Time Accounts Payable and Receivable Representative to join our team! You will perform clerical and administrative functions in order to drive company success.
Looking for part time representative from Monday through Friday 8:00 a.m. till 1:00 p.m.
Maintain expert records of expenses
Prepare Bank Deposits
Complete Months End for Gas Expense Account
Manages Gas Cards and Drivers on Account
Input technician invoices, payments, and estimates into FieldEdge and QuickBooks software
Track and maintenance of collection accounts
Update Calendar and Software Systems as needed
Maintain filing system on a daily basis; receipts, statements, etc.
Check company emails on daily basis and respond appropriately and in timely manner
Maintain City Permit Receipts
Maintain all Installation Folders to be mailed to Customer – Ensure they are getting sent out once Final Inspection has been completed, ensuring all paperwork within folder is current and accurate.
Requesting of Insurance Certificates
Adding and Removing of Employees from Vehicle Insurance
Track and maintain correct log of Spiffs
Advertisement Spiffs
Perform other duties as needed and directed by Management
Coordinating with management and setting-up training classes or meetings.
Coordinating with management for new hire paperwork, and new hire orientation meetings.
Assisting in preparation of special events such as Year End Celebration and other office or company gatherings.
Serving as back-up for payroll processing, if current processor is unavailable and adequate training is provided. Assist with payroll process as needed to ensure efficient and accurate processing.
Upkeep of Employee Expert Time Keeping
Supervise Parts Department on Daily Basis for Accuracy and Time Management
Assisting with additional projects, as assigned.
Knowledge, Skills, and Abilities
· Knowledge of HVAC field, parts, and basic technical understanding
· Knowledge of Company policies and procedures
· Knowledge of basic computer functions (Microsoft, Excel) · Quickbooks Online Experience
· Have a strong mathematics fundamental
· Ability to monitor accuracies of deposits and credits into accessible Company accounts
· Expert organizational skills in order to manage multiple accounts and vendors
· Skill in oral and written communication
· Ability to communicate with employees, business contacts, and customers in a professional and courteous manner
· Ability to organize multiple work assignments and establish priorities
· Ability to pay close attention to detail and to ensure accuracy of data
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