MANAGER / PAYABLE ACCOUNTINGPosition Number: S-3464
Position Summary:Responsible for the operations, accounting and compliance of the Payable Accounting office. Develops, refines and documents operational procedures. Prepares, analyzes and reviews financial records and reports as well as reconciles and balances accounts. Assists auditors in our yearly financial audit as well as any additional audits that may be performed on payable accounting processes. Ensures compliance with University policies and procedures, State and Federal regulations and generally accepted accounting principles which include GASB accounting standards. Responsible for hiring, training and supervision of office staff. Responsible to serve as backup and assist the SAP Financial System Analyst with system configuration in the areas which would include accounting, purchasing, payable accounting, fixed assets material management and other financial related systems.
Required Qualifications:Bachelors degree, preferably in Accounting or business related field.
Three years experience which includes supervisory experience.
Experience with financial system configuration, integration and testing.
Demonstrated experience working with financial records.
Demonstrated proficiency with written and verbal communication skills.
Demonstrated organizational skills and ability to manage multiple projects and meet deadlines.
Excellent analytical, mathematical, and problem solving skills.
Excellent attention to detail.
Demonstrated ability to establish and maintain positive interpersonal relationships and project a positive attitude.
Ability to perform the essential functions of the position with or without reasonable accommodation.
Preferred Qualifications:Experience in higher education or a non-profit organization.
Experience in purchasing, payables, accounting which includes fixed asset accounting.
Experience with SAP.
Duties & Responsibilities:Manages the hiring, orientation, training, and supervision of payables staff. Monitors work assignments, workload, productivity, and ensures that deadlines are met. Conducts annual performance evaluations.
Oversees compliance with generally accepted accounting principles, internal controls, University policies and procedures, and State and Federal regulations.
Develops, proposes, and implements policies and procedures in relation to new or changing University policies and new or changing State/Federal regulations.
Monitors transactions processed by internal and decentralized data entry departments, performs periodic audit of transactions, reviews daily vendor creates and changes, performs TIN matching with IRS ensure all processing is in compliance with University policies and State/Federal regulations.
Reviews and processes files for weekly payment proposal.
Reviews and approves vendor wire payment requests for processing.
Reviews, analyzes and processes various financial accounting reports to ensure compliance and consistency within internal university accounts. 1099 reporting and compliance which includes issuing Form 1099-MISC, 1099-NEC, W-2G and 1099-R to payees, and reporting to the IRS, the State of Michigan, and Michigan Cities that impose a city income tax.
Responsible for New-Hire reporting on independent contractors per state reporting requirements.
Communicates with the campus community and outside vendors to provide information, answer questions, and assist in resolving problems.
Oversees Fiscal Year End close by providing information and reports as required by auditors.
Develops and presents Payable Accounting training to campus community.
Manages the budget expenditures of department which includes review and reconciliation of expenses and projection of future budgetary commitments to prevent deficit.
Provides backup to the Accounts Payable office professional responsible for processing vendor creates and changes, as needed.
Assists with systems testing of Payable Accounting processes in relation to implementation of changes, system enhancements, and upgrades to the SAP software system.
Evaluates and recommends new technologies relative to AP processes/functions.
Assists in coordinating the PNC ActivePay payment program for Payable Accounting. This includes vendor enrollments, payment issues, and program enhancements from PNC and with SAP.
Responsible for the payable accounting prepaid card program through PNC to include implementation, internal controls and procedures, and meeting with departments to address their concerns and issues.
Hires and assigns student employees to assist members of the Payable Accounting staff.
Reconciles cash fund balances and conduct annual audit/verification.
Serves as backup and assists SAP Financial Analyst with various daily duties to include:
Analyzes present systems and procedures.
Serves as project assistant in system implementations and upgrades in accounting, purchasing, accounts payable, fixed assets material management and other financial related systems.
Assists in the development and coordination of interface between the financial and other administrative systems.
Assists in the coordination of all technology issues and initiatives for Financial Affairs including network administration, optical disk system and internet connections related to core financial systems.
Assists in the identification and management efforts to increase operational efficiency in Financial Affairs departments through greater use of technology.
Serves as a resource person for oversight and development of technology and system training for Financial Affairs staff.
Supervision Exercised:Supervisors are expected to support the Leadership Standards of Central Michigan University and foster a culture that inspires excellence. The Leadership Standards define how we lead and treat others in our teams. As leaders, it is our responsibility to seek input from our teams to continuously improve leadership abilities and demonstration of the standards. Additionally, it is our responsibility to encourage and support the growth and development of those whom we lead. At CMU, we encourage employees to grow both personally and professionally, and thus advance CMUs culture of excellence.
Employee Group: Professional & Administrative -Salary
Staff Pay Level:Pay Range: $62,000 - $75,000
Division:Department: Payable Accounting
Position Status: Regular
Position End Date:Employment Status: Full-Time
FTE: 1.0
Position Type: 12 month
Weekly Work Schedule: Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as required.
Location: 1200 S Franklin St, Mt Pleasant, Michigan, 48859
Posting Ends:Open Until Filled: Yes
About the Department:About CMU:Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, masters, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 mens and womens Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. Its part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the states largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions - Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more - are within easy reach of the citys central location in Michigans Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
CMU Leadership Standards:Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the Leadership Standards before applying for this position.
Message to Applicants:Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials by October 22, 2024.
To apply, visit https://www.jobs.cmich.edu/postings/41464CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE).
If you wish to see 'EEO is the Law' posters, please click here.
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMUs Title IX Coordinator, the US Department of Educations Assistant Secretary, or both.
CMUs Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: titleix@cmich.edu
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