Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills and other characteristics listed below. This list of responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Summary
The Chief Budget Officer oversees and manages the operations, maintenance, and oversight of the Hays County budgetary and payroll processes including administration of the County's long-range capital improvement program. This position directs, plans, organizes, analyzes, and prepares a comprehensive review and recommendation for all departmental budget requests and administers professional budgeting activities in compliance with the principles and procedures of public budgeting. The position performs complex professional level tasks related to budgeting and budget control and is responsible for the design and maintenance of the County budgeting program. The Chief Budget Officer oversees and ensures compliance with all payroll functions, including payroll and timesheet calculations, payroll deposits and liability reconciliations, and all required reporting.
Responsibilities- Plans and directs the county's annual budget and payroll processes; reviews departmental budget requests and prepares and presents a recommended budget to Commissioners Court annually, including existing operations, new programs, and staffing levels for all departments; reviewing and ensuring compliance with all payroll and timekeeping actions and requirements.
- Participates in the development of long-range plans and capital budgets.
- Tracks and monitors all county departmental spending; and receives and responds to inquiries internally and externally.
- Determines financial impact of new programs, cost savings measures, budget amendments and transfers and acts in an advisory capacity for such matters to the Commissioners Court.
- Conducts analytical studies, utilizing expertise in financial and budgetary areas; prepares and presents oral or written reports on findings and recommendations for improvements.
- Performs various financial analyses such as trend analysis, break-even analysis, performance measurement, return on investment analysis, cost-benefit analysis, and expenditure/revenue analysis.
- Prepares fund analysis and fund summaries of all county funds, reviews revenue estimates and tax rate revenue calculations, and monitors county spending to ensure compliance with ongoing policies and procedures.
- Provides expert advice, budget analysis, guidance, and recommendations on all aspects of the county budget to Commissioners Court members, elected officials, and department heads.
- Reviews, evaluates, and makes budget recommendations annually for the county to consider new or changed positions and funding allocation for all departments.
- Coordinates and presents for budget hearings, planning sessions, and workshops.
- Develops and implements all budget and payroll related policies and procedures.
- Prepares, distributes, and maintains all budget and payroll documentation and records.
- Researches and evaluates departmental staffing needs, technology requirements, vehicle requests, and patterns of material usage.
- Ensures compliance with Department of Labor regulations; ensures responsive data is provided to internal and external auditors; and works closely with the County Auditor’s office and Human Resources staff to ensure payroll reconciliations are accurate and provide information.
- Consults and advises county department heads, officials, supervisors and employees regarding labor laws, timekeeping, and payroll matters, and remains abreast of payroll and employment laws and ensures compliance.
- Oversees Budget and Payroll Office departmental budget.
- Performs personnel management including hiring, termination, and performance reviews of Budget and Payroll Office staff.
- Performs other duties as assigned.
Minimum Requirements- Bachelor’s degree in a related field and seven (7) to ten (10) years of budget, finance, or payroll experience within a large organization; OR an equivalent combination of education and experience.
- Three (3) years of senior management experience including policy development, financial and budgetary planning, payroll, and personnel management.
Licenses and Certifications
- Valid Texas driver’s license.
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