POSITION SUMMARY
This position serves to ensure that the Company’s Accounts Payable functions are maintained to promote timely payment of vendors and accurate financial reporting while adhering to all Kelvion Products, Inc. policies. This position will manage day-to-day functions and assist/lead other staff from a transactional perspective.
RESPONSIBILITIES & DUTIES
- Oversee the onboarding of any new vendors by obtaining the appropriate supporting documentation.
- Help to establish and maintain AP policies that will provide adequate review of all invoices for appropriate documentation and approval prior to posting and payment.
- Manage the weekly payment runs for all payment sources.
- Liaise with Treasury to ensure disbursement of payables within cash forecasted amounts.
- Work closely with other departments (e.g., purchasing and receiving) to resolve any issues preventing vouchering of payments.
- Oversee the printing and distribution of signed checks and remittances as required.
- Oversee the electronic payment processes to ensure timely and properly documented payment transactions.
- Oversee the relationships between Kelvion Products and vendors. Assist with vendor inquiries regarding payment status in a timely fashion as needed.
- Work with Intercompany entities to maintain offsetting balances for each month end.
- Prepare analysis of vendor accounts, as required.
- Maintain an organized electronic filing system for Accounts Payable documentation.
- Work to transition all Accounts Payable work away from any paper documentation.
- Oversee the processing of employee expense reports.
- Assist in continuous improvement efforts and drive Accounts Payable KPI reporting.
- Perform other duties as assigned.
OTHER RESPONSIBILITIES
- Ensure Kelvion’s Standard of Excellence, which includes quality, is incorporated into every product we produce.
- Follow all company policies and procedures, including but not limited to Global Code of Business Principles, Code of Ethics and Business Conduct, Vision and Values, Operational Framework.
REQUIREMENTS (KNOWLEDGE, SKILLS & ABILITIES)
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite, with specific emphasis on Excel.
- Ability to work independently and in a fast-paced environment.
- Ability to anticipate work needs and interact professionally with team members.
- Excellent organizational skills and attention to detail.
- Have a positive can-do attitude.
- Able to understand processes and suggest process improvements.
EDUCATION AND EXPERIENCE (required levels)
- High school diploma or equivalent (GED) required; Associate’s or Bachelor’s degree in a related field preferred.
- Minimum 3-5 years of professional accounts payable experience.
- Supervisory experience preferred.
- Proficient in Microsoft Excel and other Office products.
- Experience with an ERP System; SAP preferred.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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