Accounts Payable Supervisor

Community Action Partnership of San Luis Obispo County, Inc. • San Luis Obispo, CA, United States • $200k - $250k / year • 4m ago

Southwood Admin, 1030 Southwood Dr, San Luis Obispo, California, United States of America Req #2020

Supervises accounts payable (A/P) and performs the processes necessary to pay and record transactions with Community Action Partnership of San Luis Obispo Co. Inc. (CAPSLO) vendors, independent contractors, employees and clients. The position is a “hands-on” supervisor who will ensure these processes include timely and accurate data entry of invoices, efficient processing of check runs/electronic payments, and expense posting. Ensures the efficient performance of vendor reconciliations and reconciles various accounting reports, vendor statements, and account balances in accordance with established departmental policies and procedures. Provides administrative support to agency programs, creditors, employees and clients. Understands and ensures compliance with standards and procedures for the proper functioning of internal controls. Supports CAPSLO’s mission by ensuring accounts payable performs at the highest level so families and individuals can be served in the community appropriately and effectively.

Required Education and Experience:

Bachelor’s Degree in a related field and five years of experience in accounts payable or similar position.
One year of supervisory or lead role experience required.
Must have knowledge of general accounting and office procedures. An understanding of internal controls, both detective and preventive is required.

License & Certifications:

Must have dependable, insured transportation, a valid California Driver’s License (mileage reimbursed) and acceptable driving record.
A DMV printout and proof of insurance will be required.

Accounts Payable Responsibilities:

Performs routine accuracy checking of invoices and agreement of the voucher to supporting documentation, including purchase orders and contractual agreements.
Timely and accurate Data entry of accounts payable vouchers into the accounting software in accordance with established policies and procedures.
Processes vendor disbursements via ACH, credit card and check payments in a timely and accurate manner.
Works closely with the bank reconciliation staff, with on-going communication about outstanding checks, voids and reissuances; ensures that payments are cashed in accordance with established policies and procedures.
Processes employee travel requests, reconciliations and reimbursements, and resolves concerns, assuring employee reports are prepared and submitted within established policies and procedures.
Processes and analyzes expenses as required on employee petty cash reconciliation forms and requests for petty cash reimbursements.
Responds to requests for account inquiries and other information; resolves vendor/staff differences in a professional manner.
Identifies errors and makes corrections in accordance with established policies and procedures. Self-monitoring is expected to assure accuracy and validity of data.
Organizes and maintains check registers, cash requirements and aged trial balances.
Maintains agency lease files and abstracts. Sets up and pays recurring monthly expenses.
Runs cash requirement reports to determine cash needs and unpaid vendors in accordance to AP schedule.
Reconciles vendor statements to assure accuracy of payments.
Posts accounts payable transactions to the General Ledger; balances and posts A/P vouchers in accordance with established policies and procedures.
Reconciles monthly payment activity including outstanding and voided checks.

Knowledge, Skills and Abilities:

Must have knowledge of general accounting and office procedures.
Must have basic knowledge of computerized accounts payable systems and the ability to input data quickly and accurately.
Must have strong math skills and the ability to detect invoice errors.

Supervisory Responsibility:

This position has supervisory responsibilities for the Accounts Payable staff.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Position requires intermittent sitting, standing, walking, twisting, and bending.
Must be able to lift 30 pounds.

Additional Eligibility Qualifications:

Must be at least 18 years of age by date of hire.
Must comply with the CAPSLO COVID-19 Vaccination Policy, either being fully vaccinated or have a signed declination form.
Employment is contingent upon meeting all applicable job requirements and background requirements.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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