General Position Summary & Responsibilities:
The Scrap AP Specialist (SAPS) provides clerical support to the Operations team and the Marketing teams. The incumbent coordinates all scrap purchases ensuring prices and commodities are accurate. The SAPS sets up and maintains vendor master files and prices. The SAPS ensures compliance with company policies and established regulations. The SAPS must adhere to strict deadlines and have established ability to understand and execute on detail-oriented tasks.
This position operates within somewhat defined parameters. The primary goal of this position is to achieve excellence in all facets of scrap purchasing. Providing the highest quality product safely, effectively, and efficiently decreases accidents and errors and increases profits.
Essential Functions:
- Environmental and Health & Safety (H&S)
- Ensures safe work practices and equipment are always used and that documentation and current practices are in accordance with corporate safety policies, OSHA, and other regulatory guidelines.
- Communicates and reinforces MRB’s position on scrap acceptance in line with Environmental Health and Safety regulations.
- Provides a safe environment for all employees, customers, and visitors.
- Operational Performance & Best Management Practices
- Accounts for all scale tags; review weights, dollar amounts and vendor names and confirm that data has been entered correctly. Assure all loads match against receiving and grading cards.
- Processes incoming bills for scrap and freight payments.
- Processes price changes and maintains vendor master files including auto wrecker certification. Executes adjustment entries and kicker checks, communicates any changes with vendors. Accounts for all adjustments.
- Enters Scrap Purchase Contracts for material received.
- Prepares monthly reports regarding scrap purchases and prices.
- Ensures customer problems are handled expeditiously and they are always treated courteously.
- Provides consistent courteous customer service in a timely fashion to all levels of scrap customers.
- Inventory & Quality Control
- Reviews daily reports to ensure all fast checks are accounted for either as valid or void.
- Audits accounts payable prepaid checks, matches scale tag to be paid and runs checks and processes for signature. Accounts for numerical copies of all checks including fast, manual and accounts payable.
- Special Projects
- Performs special projects or other duties as needed or assigned.
Internal Control Responsibilities:
Supports the Company’s Internal Control process which includes understanding, communicating, and complying with defined internal controls as well as suggesting and making modifications to the policies, procedures and controls to better relate to the business.
Communicates upward problems in operations, noncompliance with the code of conduct, or other policy violations or illegal actions.
Interpersonal Contacts:
Internal contacts include all operations, office personnel and scrap accounting for asking questions or exchanging information. Internal company contacts also include Internal Audit for Sarbanes Oxley compliance and IT for system changes.
External contacts include vendors for the purpose of payment for materials bought and freight carriers for material hauled into or out of the yard.
Job Conditions:
Average office environment subject to occasional dirt and noise due to industrial setting. Some overtime, including occasional weekend work, is required. Time deadlines create pressures to prioritize work. Frequent schedule changes require flexibility and composure.
Physical Activities Required to Perform Essential Functions:
Ability to: lift and carry up to 20 pounds occasionally and/or up to 10 pounds frequently; sit for extended periods of time, up to 6-8 hours per day; write by hand and/or keyboard for extended periods of time, up to 6-8 hours per day; be mobile within an average office environment; bend at waist, twist upper body, stand, walk, and negotiate uneven surfaces; assemble papers, staple, and file; apply sufficient force to open and close file drawers; communicate both by phone and in person in a professional manner. Visual acuity needed for close detail work, preparing, and analyzing data figures, and computer work.
Qualifications:
Two-year degree in related field with three years general office experience preferred. In lieu of degree, high school diploma or equivalent with five years general office experience with two years working specifically in accounts payable or accounting/bookkeeping is required. Previous Administrative and customer service experience a must. Previous payroll experience desired.
Proficiency required in all Windows XP applications; Outlook, Word, Excel, Power Point. 10-key competency is a must. Typing 60 WPM, data entry and accuracy and attention to detail required. Candidates must possess excellent professional, oral and written communication skills and must be detail-oriented, accurate, organized, and discrete when dealing with sensitive information. Ability to: perform and prioritize multiple projects with constant interruptions, work well in a time-sensitive environment, follow instructions furnished in written, oral, or diagrammatic form, and deal with problems involving several specific variables in or from standard situations. Needs to be flexible.
PLEASE NOTE: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.
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