Fiscal Analyst 2
Online applications must be received before 12:00am on:
October 28, 2024
If a date is not listed above, review the Applicant Instructions below for more details.
Available Title(s):
143J-YN_CS_NPS - Fiscal Analyst 2
Business Title:
Fiscal Analyst 2
Employee Type:
Classified
Position Details:
This position is currently eligible for partial remote work.
Summary of Duties:
Responsible for performing a variety of professional financial review and analysis. Duties include application of Federal State and University grant processes and policies to all expenses such as costing allocations, expense journals and cost share.
Duties and Responsibilities Include:
- Post Award Management: 40%
- Monitor all grant accounts fiscal activity. Monitor line-item budget items for grants and ensure compliance of granting agencies' contracts.
- Analyzes direct and indirect cost data by unit, PI, etc and prepares financial reports as they relate to departmental grant activity.
- Assure the setup of all new grant budgets and account maintenance in Workday.
- Update tools to monitor sponsored projects, receivables, overdrafts, revenue, effort certifications, cost share, and financial reporting.
- Reconcile and analyze monthly reports and ensure expenditures are accurate and allowable. Approve expenditures.
- Ensure unusual purchasing requests are in compliance and allowable with sponsor/state/ WSU regulations and procedures.
- Obtain cost share information and documentation. Monitor cost sharing and take necessary action to affirm cost share obligations. Prepare and document obligations up to the amounts required by the granting agency. Prepare necessary documentation for cost share entry in Workday.
- Process all internal award changes and submit to SPS.
- Plan cost allocations and expenses over the life of the grant to insure items are charged correctly. Prepare journals to assure grants are not overspent.
- Oversee the reconciliation and analysis of accounts on a monthly basis, prepare necessary adjusting entries. Investigate and resolve problems or issues related to unreconciled accounts, inaccurate or incomplete accounting.
- Coordinate, audit, and ensure Effort Certification completion and ensure timeliness of invoicing, reporting, and collection activities.
- Prepare post award tasks in Workday.
- Monitors awards very closely, particularly during the final six months, and works with faculty researchers to ensure no overspending on accounts while expending all funds appropriately.
- Ensure proper/prompt account closure. Analyze/review expenditure and revenue transfer requests and Sponsored Projects Activity Requests under the terms and conditions of the grant/contract for allowability, accuracy and completeness using University fiscal policies and procedures in conjunction with agency policies and procedures and/or special terms and conditions.
- Manage and Maintain Grant Accounts: 30%
- Maintain a thorough knowledge of budget preparation requirements in order to identify potential problems when setting up allocations.
- Complete analysis of all expenditures for the project year in comparison to the approved budget and grant outcomes providing side by side analysis or multi-year review to validate expense data.
- Advise faculty and staff on allowable expenditures.
- Review overdrafts, revenue, cash advances, guarantees and make corrections.
- Prepare expense journals and re-budget requests.
- Maintain and modify record keeping system for budget transactions, cost share tracking, allocations and expenditures.
- Meet with principal investigators (Pl) to create/update grant expenditures plans to utilize funding and prevent long-term deficits.
- Review personnel cost allocations encumbering grant funding for allowability and compare with expenditure plan.
- Lead the reconciliation of budget statements and resolve discrepancies.
- Ensures that monthly detailed budget updates and projections are provided to researchers of all of their available funds, which includes state funds as well as grant awards. Meets with faculty and works closely with administrative staff to resolve any accounting issues and/or discrepancies.
- Perform monthly audits of grant account reconciliation reports for designated company centers to ensure compliance with departmental, institutional, and state guidelines and reports audit findings to Department Administrator monthly.
- Notify appropriate individual of any projected or actual over or under expenditures.
- Complete semester effort certification reports.
- Manage and update ad hoc reports and grant files.
- Create and distribute forecasting tools quarterly to principal investigators.
- Resolve discrepancies within grant budget statements.
- Ensure compliance with grant requirements.
- Grant Support: 25%
- Prepare subcontract initiation paperwork for submission/acceptance.
- Coordinate review and approval of subcontract invoices.
- Maintain subcontract database for sub-award tracking and sub-recipient monitoring; review and research subcontract discrepancies.
- Initiate personal services contracts for review and completion by the PI.
- Ensure compliance with contract requirements.
- Process and route contracts in Workday to the Procurement and Contract Services team.
- Provide fiscal administration for grants and/or contracts, cooperative agreements, subcontracts, and financial assistance agreements negotiated with federal, state, and private sponsors/agencies at the unit level.
- Other: 5%
- Other duties as assigned.
Required Qualifications:
A Bachelor's degree or equivalent, which must include 18 quarter or 12 semester hours in accounting, auditing, or budgeting and one year of relevant professional experience; OR equivalent education/experience.
Additional Requirements:
- Demonstrated experience in accounts payable, accounts receivable, contract processing, inventory management, budget monitoring, and/or grant funding services.
- Demonstrated strong computer skills, including proficiency with Microsoft Office Suite (Word, Excel, Outlook, etc.).
- Demonstrated understanding of customer service, prioritizing service and support oriented relationships.
- Ability to manage workload to meet deadlines on time and with a high degree of accuracy.
- Demonstrated ability to communicate effectively, orally and in writing.
- Demonstrated excellent organizational skills.
- Demonstrated ability to be detail oriented.
- Experience interpreting and applying complex policies, procedures and processes.
Preferred Qualifications:
- Experience working with Workday software.
Additional Information:
Area/College: WSU Spokane
Department Name: WSUS Finance Office
City, State, Zip: Spokane, WA 99202
Department Link: https://spokane.wsu.edu/finance-office/
Monthly Salary: $3,811 to 5,117 | Range 44 | Steps A-M | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. Step M is typically a longevity step.
Benefits: WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the summary of benefits offered by WSU for classified staff and Total Compensation.
Overtime Eligibility: Overtime Eligible
FTE: 100%
This is a permanent position.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions:
Applicants must upload all required documents listed below to their online application. Application materials should clearly communicate how the applicant meets all required qualifications.
- External candidates: please upload all documents in the 'Resume/CV' section of your application.
- Current WSU Employees (internal candidates): before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the 'Resume/Cover Letter' section of your application.
- All documents must be attached before submitting the application. The application cannot be edited once submitted.
- Documents may be submitted in one file or separate files.
- Applicants are encouraged to upload as a PDF if possible.
- Applicants will be requested to provide contact information for professional references within the online application.
Required Documents:
Time Type:
Full time
Position Term:
12 Month
WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.
WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.
Notice of Non-Discrimination
WSU prohibits sex discrimination in any education program or activity that it operates compliant with Title IX. Inquiries regarding Title IX and reports of sex discrimination can be directed to the WSU Title IX Coordinator. More information on WSU's policies and procedures to respond to discrimination and harassment are available here: Nondiscrimination statement.
To apply, visit https://wsu.wd5.myworkdayjobs.com/en-US/WSU_Jobs/job/Spokane-WA/Fiscal-Analyst-2_R-12588
Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.
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