Job ID: 73815
Location: Davis
Full/Part Time: Full Time
Apply By Date: 11/2/24 at 11:59pm
Job Summary
Under general guidance of the UC Student & Policy Center Director, perform budgetary and financial functions for the UC Student & Policy Center (UCSPC) and represent UCSPC in meetings and discussions as needed at both the campus (UC Davis) level and at UC system-wide meetings.
Ensure appropriate accounting and internal controls are maintained. Prepare and establish budgets, organize resources according to budgetary plans, prepare both routine and ad hoc financial reports using data from the general ledger and departmental or project budgets, and forecast revenue and expenses.
Assist in the development of budgeting for staffing plans and of unit budget, fees, rates for recharge service, and other income sources. Coordinate the development and management of Service Level Agreements (SLAs) and Memorandum of Understandings (MOUs).
Provide executive administrative support to the UCSPC Director, including but not limited to calendaring meetings for the Director's schedule, making travel arrangements for the Director, maintaining the Director's office files, and responding to messages for the Director as needed.
Minimum Qualifications
- Bachelor's degree in related area and/or equivalent experience/training.
- Experience with fund accounting and general accounting principles and techniques to apply to budgeting, rate development, and financial reporting. Experience monitoring and managing a complex budget using an automated accounting system.
- Experience advising managers on complex financial and budget analysis tasks. Experience in financial analysis with large volumes of complex data.
- Experience monitoring receivables and payables. Experience ensuring timely payment from and to internal and external partners and vendors.
- Experience conducting research and preparing break-even analyses, variance analyses, and feasibility studies.
- Experience using Microsoft Office products (Excel, Word, and PowerPoint) or other automation tools to perform complex spreadsheet analyses, formulate and prepare complex reports, and prepare sophisticated presentations.
- Experience using initiative, problem diagnosis, and proactive problem-solving skills to develop and apply creative innovative concepts to problem resolution.
- Interpersonal and communication skills to interact and communicate professionally and collaboratively with management and staff, using diplomacy during all interactions in the performance of a wide variety of programs and support functions.
Preferred Qualifications
- Experience with statistical data collection techniques and quantitative analysis. Experience making presentations to groups, facilitating group discussions, and achieving consensus from disparate perspectives.
- Experience with executive administrative responsibilities, including managing an executive schedule and files and communicating with other senior executives or officials and their support teams to schedule and coordinate activities.
- Knowledge of public sector business practices, entrepreneurial operations, and fund management. Familiarity with issues related to state government and policy.
- Knowledge of University of California and University of California, Davis, policies and procedures pertaining to financial administration, payroll, personnel, and other business-related activities.
- Knowledge of common University-specific computer application programs.
- Ability to use discretion and maintain confidentiality.
- Strong skills in short-term planning, analysis, problem-solving, and customer service.
- Thorough knowledge of financial analysis and reporting techniques and experience using financial reporting systems.
Key Responsibilities
- 80% - Strategic Budgetary & Financial Services
- 20% - Executive Analysis & Support
Department Overview
The University of California and its 10 campuses are poised to enter a new phase of engagement in Sacramento, with a brand new systemwide hub, the UC Student and Policy Center (UCSPC), bringing together UC faculty, researchers, and students with state leaders and policymakers in the heart of California's capital city, Sacramento, California.
POSITION INFORMATION
- Salary or Pay Range: $75,000.00 - $135,600.00/yr. (Department budgeted salary range: $75,000 - $100,000/yr. Commensurate with experience.)
- Salary Frequency: Monthly
- Salary Grade: 22
- UC Job Title: FINANCIAL ANL 3
- Number of Positions: 1
- Appointment Type: Staff: Career
- Percentage of Time: 100%
- Shift Hours: M-F 8-5
- Location: Sacramento, CA
- Union Representation: No
- Benefits Eligible: Yes
- Hybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work)
Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources, and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals.
Physical Demands
- Standing - Occasional Up to 3 Hours
- Walking - Occasional Up to 3 Hours
- Sitting - Frequent 3 to 6 Hours
- Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
- Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
- Bending/Stooping - Occasional Up to 3 Hours
- Squatting/Kneeling - Occasional Up to 3 Hours
- Twisting - Occasional Up to 3 Hours
- Reaching overhead - Occasional Up to 3 Hours
- Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Mental Demands
- Sustained attention and concentration - Frequent 3 to 6 Hours
- Complex problem solving/reasoning - Occasional Up to 3 Hours
- Ability to organize & prioritize - Frequent 3 to 6 Hours
- Communication skills - Frequent 3 to 6 Hours
- Numerical skills - Occasional Up to 3 Hours
- Constant Interaction - Frequent 3 to 6 Hours
- Customer/Patient Contact - Frequent 3 to 6 Hours
- Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work Environment
- This position is located in Sacramento, CA (downtown). Work flexible schedule and occasional overtime evenings and weekends to meet business needs and critical deadlines.
- The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community.
Special Requirements
- This is a critical position, as defined by UC policy, and employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s).
Diversity, Equity, Inclusion and Belonging
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve.
