Business Officer, UC Student & Policy Center (UCSPC) (FINANCIAL ANL 3)Job SummaryUnder general guidance of the UC Student & Policy Center Director, perform budgetary and financial functions for the UC Student & Policy Center (UCSPC) and represent UCSPC in meetings and discussions as needed at both the campus (UC Davis) level and at UC system-wide meetings.
Ensure appropriate accounting and internal controls are maintained. Prepare and establish budgets, organize resources according to budgetary plans, prepare both routine and ad hoc financial reports using data from the general ledger and departmental or project budgets, and forecast revenue and expenses. Assist in the development of budgeting for staffing plans and of unit budget, fees, rates for recharge service, and other income sources. Coordinate the development and management of Service Level Agreements (SLAs) and Memorandum of Understandings (MOUs).
Provide executive administrative support to the UCSPC Director, including but not limited to calendaring meetings for the Director's schedule, making travel arrangements for the Director, maintaining the Director's office files, and responding to messages for the Director as needed.
Apply By Date: 11/2/24 at 11:59pm
Minimum QualificationsFor full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.- Bachelor's degree in related area and / or equivalent experience / training
- Experience with fund accounting and general accounting principles and techniques to apply to budgeting, rate development, and financial reporting. Experience monitoring and managing a complex budget using an automated accounting system.
- Experience advising managers on complex financial and budget analysis tasks. Experience in financial analysis with large volumes of complex data.
- Experience monitoring receivables and payables. Experience ensuring timely payment from and to internal and external partners and vendors.
- Experience conducting research and preparing break-even analyses, variance analyses, and feasibility studies.
- Experience using Microsoft Office products (Excel, Word, and PowerPoint) or other automation tools to perform complex spreadsheet analyses, formulate and prepare complex reports, and prepare sophisticated presentations.
- Experience using initiative, problem diagnosis, and proactive problem-solving skills to develop and apply creative innovative concepts to problem resolution.
- Interpersonal and communication skills to interact and communicate professionally and collaboratively with management and staff, using diplomacy during all interactions in the performance of a wide variety of programs and support functions.
Preferred Qualifications- Experience with statistical data collection techniques and quantitative analysis. Experience making presentations to groups, facilitating group discussions, and achieving consensus from disparate perspectives.
- Experience with executive administrative responsibilities, including managing an executive schedule and files and communicating with other senior executives or officials and their support teams to schedule and coordinate activities.
- Knowledge of public sector business practices, entrepreneurial operations, and fund management. Familiarity with issues related to state government and policy.
- Knowledge of University of California and University of California, Davis, policies and procedures pertaining to financial administration, payroll, personnel, and other business-related activities.
- Knowledge of common University-specific computer application programs.
- Ability to use discretion and maintain confidentiality.
- Strong skills in short-term planning, analysis, problem-solving, and customer service.
- Thorough knowledge of financial analysis and reporting techniques and experience using financial reporting systems.
Key Responsibilities- 80% - Strategic Budgetary & Financial Services
- 20% - Executive Analysis & Support
Department OverviewThe University of California and its 10 campuses are poised to enter a new phase of engagement in Sacramento, with a brand new systemwide hub, the UC Student and Policy Center (UCSPC), bringing together UC faculty, researchers, and students with state leaders and policymakers in the heart of the California's capital city, Sacramento, California. In the coming years, the Center will be activated by a highly visible, public facing program of topflight speakers, debates, briefings, and panels designed to speak to major policy issues of our time, policy work conducted on behalf of the State of California and the legislature, and to the groundbreaking work of UC students and faculty throughout the UC system. Administered by the Office of the President and activated by researchers and students from across the UC system, the UCSPC is located within walking distance of the state capitol in Sacramento and serves as a lively civic space for events, debates, gatherings, meetings and more. The Center will be a locus for drawing attention to collaborative policy research efforts within and between the campuses, and a conduit for making that research available to state policymakers. The mission of the public-facing program is to harness all that the world's most celebrated public university has to offer to policy makers in the capital and to be recognized in the media for this effort.
POSITION INFORMATION- Salary or Pay Range: $75,000.00 - $135,600.00 (Department budgeted salary range: $75,000 - $100,000/yr. Commensurate with experience.)
- Salary Frequency: Monthly
- Salary Grade: 22
- UC Job Title: FINANCIAL ANL 3
- Number of Positions: 1
- Appointment Type: Staff: Career
- Percentage of Time: 100%
- Shift Hours: M-F 8-5
- Location: Sacramento, CA
- Union Representation: No
- Benefits Eligible: Yes
- Hybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work)
BenefitsOutstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy
Benefits Summary for UC Davis Health Employees or
Benefits Summary for UC Davis Employees and our
Benefits Page.
- High quality and low-cost medical plans to choose from to fit your family's needs
- UC pays for Dental and Vision insurance premiums for you and your family
- Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
- Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
- Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
- Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
- Access to free professional development courses and learning opportunities for personal and professional growth
- WorkLife and Wellness programs and resources
- On-site Employee Assistance Program including access to free mental health services
- Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
- Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
- Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here.
- UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff.
Physical Demands- Standing - Occasional Up to 3 Hours
- Walking - Occasional Up to 3 Hours
- Sitting - Frequent 3 to 6 Hours
- Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
- Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
- Bending/Stooping - Occasional Up to 3 Hours
- Squatting/Kneeling - Occasional Up to 3 Hours
- Twisting - Occasional Up to 3 Hours
- Reaching overhead - Occasional Up to 3 Hours
- Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Mental Demands- Sustained attention and concentration - Frequent 3 to 6 Hours
- Complex problem solving/reasoning - Occasional Up to 3 Hours
- Ability to organize & prioritize - Frequent 3 to 6 Hours
- Communication skills - Frequent 3 to 6 Hours
- Numerical skills - Occasional Up to 3 Hours
- Constant Interaction - Frequent 3 to 6 Hours
- Customer/Patient Contact - Frequent 3 to 6 Hours
- Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work Environment- This position is located in Sacramento, CA (downtown). Work flexible schedule and occasional overtime evenings and weekends to meet business needs and critical deadlines.
- The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271
Special Requirements- This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s).
Diversity, Equity, Inclusion and BelongingAt UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our
Principles of Community, our
Clinical Strategic Plan and
strategic vision for research and education, and our latest efforts to
outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit:
https://policy.ucop.edu/doc/4010393/PPSM-20For the University of California's Anti-Discrimination Policy, please visit:
https://policy.ucop.edu/doc/1001004/Anti-DiscriminationBecause we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere
To apply, visit https://careerspub.universityofcalifornia.edu/psc/ucdavis/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=73815&PostingSeq=1&SiteId=7&languageCd=ENG&FOCUS=ApplicantThe University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.Copyright 2024 Jobelephant.com Inc. All rights reserved.
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