Job Description Summary:
OVERVIEW
THE BOARD
The Board on Population Health and Public Health Practice (BPH), within the Health and Medicine Division, focuses on areas and issues affecting the public's health. In studies ranging from core principles and needs in the field to specific issues such as vaccine safety, pandemic preparedness issues, smoking cessation, health disparities, and reducing environmental and occupational hazards, BPH considers the best ways to ensure the health of the public. BPH is also the lead for studies on military and veterans' health.
THE OPPORTUNITY
The primary function of the Senior Program Assistant is the performance of clerical and administrative tasks; the secondary function may involve basic research activities. Incumbent performs complex clerical and administrative duties for assigned program(s) or project(s) under minimal supervision. Incumbent will participate in efforts that support studies of military and veteran populations using original data including cataloging, assembling, and tabulating data. Coordinates logistical and administrative aspects of meetings. Plans administrative aspects of unit and committee, forum, and other types of meetings.
RESPONSIBILITIES
ADMINISTRATIVE
Performs routine and complex clerical and administrative tasks including word processing, copying, faxing, filing, answering and screening calls, writing and editing correspondence, and compiling and coordinating mailings. Assembles and reproduces agenda books and briefing materials. Prepares vouchers and reviews and processes travel expense reports in compliance with applicable policies and procedures. Performs administrative-related Federal Advisory Committee Act (FACA) compliance tasks.
EVENT PLANNING AND MANAGEMENT
Coordinates logistical arrangements for committee meetings, forums, workshops, etc. Provides administrative support for meetings. Coordinates travel and lodging arrangements. Selects menu and arranges for support services. Registers attendees. Provides assistance at meetings and resolves issues. Assembles and reproduces agenda books and briefing materials.
RESEARCH
Performs basic research activities, including literature searches for staff and committee members. Gathers references. May participate in other research efforts including collection, assembly, and tabulation of data and summarizing literature.
INFORMATION MANAGEMENT
Creates, maintains, and updates records, databases, and files. Updates applicable databases and systems on a timely basis and ensures documents and files are accurately maintained and archived. Maintains email and distribution lists. Where applicable, updates and maintains web pages.
PUBLICATIONS
Inputs edits and proofreads reports. Formats text and publications. Coordinates with printers/publishers to have materials printed. Secures necessary permissions and forms for publication. Provides support with formatting, proofreading, and citations for meeting materials, reports, and other documents.
STAFF DEVELOPMENT
Attends meetings, training classes, and staff development workshops to develop and hone necessary skills. May help mentor and train new support staff. May coordinate temporary help and supervise work of temporary staff.
REQUIREMENTS
EDUCATION
High School Diploma, GED, or equivalent knowledge.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Proficiency in Microsoft Office Suite. Ability to plan and support extensive meeting activities. Ability to solve problems with supervisory consultation or by following procedures. Ability to prioritize work and the flexibility to change directions as the job dictates.
PREFERRED SKILLS
Microsoft Office Teams.
EXPERIENCE
Four years of related experience.
COLLABORATION AND TEAM WORK
Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication. Ability to work successfully in a team environment.
COMMUNICATION
Good communication and interpersonal skills with a proven ability to effectively interact with all levels of employees.
SUPERVISION
Reports to program coordinator/officer/director. Supervisor is available to organize work, set objectives, and to assist in problem resolution.
WORK ENVIRONMENT
Hybrid Office/Telecommute environment. 40% onsite requirement for first four months after which time, if requested, a reduced onsite percentage may be considered. Occasional travel between National Academies' facilities and to off-site meeting/sponsor locations.
COMPENSATION & BENEFITS
The National Academies of Sciences, Engineering, and Medicine support equity, fairness, and transparency in our compensation programs. An estimated compensation range for this position is $23.04 - $28.79 per hour. Compensation offered to the selected candidate will be based on the candidate's relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range. This position is a benefits-eligible position. Our Benefits Plan offers competitive and comprehensive benefit options, including medical, dental and vision insurance, life insurance, disability coverage, retirement and savings benefits, leave benefits such as paid holidays and paid personal leave, transportation subsidies, and education assistance.
The National Academies' Statement on Diversity and Inclusion
To promote diversity and inclusion in the sciences, engineering, and medicine, we are committed to increasing the diversity of the National Academies' staff, members, and volunteers to reflect the populations we serve. We pledge to cultivate an environment and culture that promotes inclusion and values respectful participation of all individuals who help advance the mission of the institution.
Equal Opportunity Employer
It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that is consistent with equal employment, and does not discriminate on the basis of race, creed, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, medical condition for which a person has been rehabilitated or cured, marital status, family responsibilities, genetic information, political affiliation, personal appearance, matriculation, unemployment status, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.
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