Job Summary: Under limited direction from a senior level manager, uses specialized knowledge of generally accepted accounting principles (GAAP) and skills obtained through experience to manage accounting processes for the company and the shared services team. Prepares, interprets and summarizes confidential financial data for use by management, and resolves or recommends solutions to complex problems. Performs varied business operations and administrative duties of a highly confidential nature requiring the application of initiative and independent judgment, as well as thorough knowledge of company policies, practices and organization. Provides recommendations to improve the financial and operational performance of the organization. Extensive contact with internal team members, clients and board members, and business prospects is required to meet objectives.
Essential Duties and Responsibilities:
- Responsible for overseeing the entire range client services relating to internal accounting including Accounts Payables and Receivables, Payroll and Banking.
- Plans, assigns, monitors and manages the work of others.
- Coaches, mentors, evaluates results achieved and reviews performance of direct reports.
- Interprets, applies and recommends changes to organizational policies and procedures.
- Reviews progress of assignments with senior management.
- Ensures strict compliance with company financial policies and guidelines, GAAP, accounting practices and procedures, timely completion of all accounting tasks and routings.
- Responsible for updating and developing policies, systems, special financial studies of major importance.
- Advise management on matters of fiscal procedure and importance for the organization.
- Works with confidential data, which, if disclosed, might have significant internal or external effect.
- Regularly troubleshoots various departmental concerns related to routine and non-routine processes and procedures.
- Works with senior management and business analysts to reviews practices, processes and procedures and revises as necessary for compliance and/or streamlining and efficiency purposes.
- Compiles and analyzes data from multiple sources and assists in the development of the Financial One annual budget and business plan. Conducts a comparative analysis to ensure consistency.
- Regularly and accurately processes Financial One Accounting payroll.
- Regularly monitors and provides information on the financial operations of the company to senior management. Provides recommendation to improve the financial and operational performance based on analysis performed.
- Performs cross-functional analysis on monthly reporting outputs to ensure consistency and accuracy, follow-up on unusual trends and variances.
- Completes regular budget reporting and forecasting to ensure performance of targeted operational income for Financial One.
- Analyzes and distributes monthly expense vs. budget report – track expenses by client; identify areas of concern and provide explanation to senior management.
- Work with appropriate parties to forecast and reallocate expenses appropriately.
- Generates and disseminates monthly client billings and manages the collections process for Financial One.
- Conducts monthly client billing analysis to determine special billing opportunities. Processes issues, service or scope changes to bring services within an acceptable charge range or generate consideration of contract changes and/or amendments.
- Coordinates executive's calendar on a daily basis.
- Types confidential correspondence, proposals, spreadsheets, graphs, reports, and other materials for distribution and/or presentation. As well as, transcribe, if required, make corrections and send out correspondence as requested.
- Regularly reviews and monitors vendor relationships and contracts for service and cost efficiencies.
- Coordinates travel and hotel accommodations, meetings and appointments with high attention to detail.
- May oversee and directs projects related to assigned functional areas.
- Maintains currency in GAAP rules and procedures as well as effective and efficient accounting processes and procedures.
- Balances conflicting resource and priority demands.
- Maintains regular and consistent attendance.
- Operates standard office equipment and uses required software applications.
- Performs other duties and responsibilities as assigned.
Knowledge, Skills, and Abilities:
- Advanced concepts, principles, practices and procedures of internal accounting operations departments/functions.
- Advanced knowledge of GAAP.
- Fundamental concepts, practices and procedures of financial system administration.
- Advanced concepts, practices and procedures used in Accounting close processes including knowledge of consolidation and reporting.
Skill in:
- Operating standard office equipment and using required software applications, including Microsoft Office. Prior experience with Financial Edge NXT, QuickBooks, and ADP or other HRM systems is preferred.
Ability to:
- Partner with other functional areas to accomplish objectives.
- Facilitate meetings, ensuring that all viewpoints, ideas and problems are addressed.
- Incorporate needs, wants and goals from different business unit perspectives into functioning processes and procedures.
- Attend to detail while maintaining a big picture orientation.
- Read, interpret, analyze and apply information from internal and external clients to provide direction to direct reports.
- Incite enthusiasm and influence, motivate and persuade others to achieve desired outcomes.
- Interpret and apply policies and identify and recommend changes as appropriate.
- Work under pressure on multiple projects concurrently and meet deadlines in a fast-paced work environment with frequent interruptions and changing priorities.
- Maintain confidentiality of sensitive information related to clients and team members.
- Communicate effectively, both verbally and in writing.
- Work independently as well as collaboratively within a team environment.
- Handle stressful situations and lead others in providing a high level of customer service in a calm and professional manner.
- Establish and maintain effective working relationships at all levels of the organization, including negotiating resources.
Educational/Previous Experience Requirements:
o Bachelor’s Degree
Required Disciplines:
o Accounting, Finance, Business or a related field
~and~
At least 8 years’ experience in Accounting with at least 5 years in a supervisory/management capacity preferably managing Accounting operations functions. Any equivalent combination of experience, education, and/or training approved by Human Resources.
Licenses/Certifications:
- Licenses/Certifications Required at Date of Hire:
o None
Working Conditions:
Hours: Normal business hours. Some additional hours may be required.
Travel Required: Less than 10% travel within the local metropolitan area may be required.
Working Environment: Climate controlled office environment during normal business hours.
Physical Requirements:
Sitting: Up to 7 hour(s) per day
Lifting: Up to .5 hour(s) per day
Walking: Up to 2 hour(s) per day
Up to 50 max. pounds**
Standing: Up to 4 hour(s) per day
Pushing: Up to .5 hour(s) per day
Bending: Up to 1 hour(s) per day
Up to 50 max. pounds**
Squatting: Up to 1 hour(s) per day
Pulling: Up to .5 hour(s) per day
Stooping: Up to 1 hour(s) per day
Up to 50 max. pounds**
Reaching: Up to 2 hour(s) per day
Climbing: Up to .5 hour(s) per day
Balancing: Will not generally apply
Stairs: Up to .5 hour(s) per day
Twisting: Up to 1 hour(s) per day
Ladder: Will not generally apply
Crawling: Will not generally apply
Step-stool: Will not generally apply
Kneeling: Up to 1 hour(s) per day
Excessive heat: Will not generally apply
Typing: Up to 4 hour(s) per day
Excessive cold: Will not generally apply
Data Entry: Up to 4 hour(s) per day
Dust: Will not generally apply
Humidity: Will not generally apply
Loud Noise: Will not generally apply
Hands in Water: Will not generally apply
*
Unusual hearing or vision demands:*
None specified
*
Other physical demands or notes:*
** Employees should not attempt to lift, pull or push a load in excess of 50 lbs. without assistance. Care should always be taken when lifting, pushing or pulling in an awkward position.
Last updated: March 19, 2024
DISCLAIMER
The preceding job description has been designed to indicate the general nature of work performed; the level of knowledge and skills typically required; and usual working conditions of this position. It is not designed to contain, or be interpreted as, a comprehensive listing of all requirements or responsibilities that may be required by employees in this position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Type: Full-time
Schedule:
Work Location: In person
#J-18808-Ljbffr
