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The City of Murrieta is accepting applications for the position of Accounting Specialist to fill one (1) current vacancy in our Finance Department. The eligibility list established may be used to fill upcoming vacancies within this classification for up to one (1) year.
POSITION
The Accounting Specialist position oversees the Accounts Receivable functions for the City of Murrieta. This position performs a variety of routine and non-routine accounts receivable and collection tasks including invoice billing, payment collection, and account reconciliations.
DEFINITION
Under general supervision, performs a variety of specialized, technical, and complex clerical accounting work of above average difficulty in connection with the preparation, review, and maintenance of financial and statistical records; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned management and supervisory staff. Exercises no direct supervision over staff.
CLASS CHARACTERISTICS
This is the fully qualified journey-level classification in the clerical accounting series. Positions at this level perform the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
ESSENTIAL FUNCTIONS
- Audits, balances, and reconciles ledgers, journals, accounting records and reports with control figures, analyzes accounts, researches discrepancies and posts correcting entries; reconciles bank statements.
- Participates in a variety of accounting activities, including accounts payable, accounts receivable, payroll and the preparation of departmental reports, audit of bills and invoices, balancing of cash drawer, and preparation of deposits.
- Tracks, maintains, and analyzes capital outlay invoices, donated assets, and creates journal entries as an investment to fixed assets.
- Monitors and maintains a variety of government grant funds and prepares reimbursement billings.
- Maintains credit card accounts; processes receipts and reconciles with credit card statements.
- Processes invoice requests; creates and maintains new accounts.
- Assists in budget preparation, including development of reports and formulas, analysis of operating costs, and research of past expenditures as requested.
- Reviews timesheets submitted by consultants for work performed on developer accounts, posts to developer accounts and posts appropriate overhead revenue to City's general fund; verifies timesheets against consultant invoices and checks appropriate amounts against approved contracts; processes consultant invoices for accounts payable payments.
- Prepares year-end audit schedules as per assigned funds.
- Updates and maintains cash in lieu report.
- Posts wire transfers and handwritten checks.
- Verifies, enters, and records a variety of financial transactions; prepares and maintains databases, records, and a variety of periodic and special financial, accounting, and statistical reports; generates reports by computer and balances them appropriately.
- Enters and retrieves information and data using standard word processing and spreadsheet software, as well as accounting, financial, and other related electronic information systems specific to the department to which assigned.
- Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary, and technical reports.
- Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies, general accounting procedures, and/or department-specific issues and problems; researches issues regarding specific transactions; and updates related files and departments on action items.
- Assists supervisor(s) with special projects as required.
- Observes and complies with City and mandated safety rules, regulations, and protocols.
- Performs other duties as assigned.
EDUCATION AND EXPERIENCE
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
- High School Diploma or equivalent (GED), supplemented by completion of high school level or above coursework in bookkeeping or accounting.
- Two (2) years of clerical accounting experience which included public contact work similar to that of an Accounting Assistant with the City of Murrieta.
LICENSES AND CERTIFICATIONS
KNOWLEDGE OF
- Generally accepted accounting principles.
- Principles and practices of accounting including governmental accounting.
- Principles and practices of data collection and report preparation.
- Principles and procedures of financial record keeping and reporting.
- Principles and practices of budget development and implementation.
- Methods and techniques of coding, verifying, balancing, and reconciling accounting records.
- Business arithmetic and basic financial and statistical techniques.
- Record-keeping principles and procedures.
- City and mandated safety rules, regulations, and protocols.
- The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
- Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
ABILITY TO
- Prepare a variety of financial data and supporting reports.
- Maintain accurate and current financial records.
- Prepare clear and concise reports.
- Make thorough and accurate arithmetic, financial, and statistical computations.
- Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
- Establish and maintain a variety of filing, record-keeping, and tracking systems.
- Understand and follow oral and written instructions.
- Organize own work, set priorities, and meet critical deadlines.
- Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
- Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
- Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
APPLICATION PROCEDURE
A City application form and resume must be submitted online. Applicants can apply online at www.MurrietaCA.gov.
SELECTION PROCESS
Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interview, performance test and writing exercise to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and Live Scan background screening.
EQUAL EMPLOYMENT OPPORTUNITY
The City of Murrieta is committed to providing equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, and promotions are administered in a manner designed to ensure that employees and applicants for employment are not subjected to discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age (over 40), marital or veteran status, genetic information, gender identity, gender expression, medical condition, disability, or any other basis that is inconsistent with federal, state or local laws.
THE COMMUNITY
Located just north of San Diego County, the city of Murrieta is home to approximately 116,000 people. Central to all of Southern California, residents of Murrieta live in one of the safest cities in the U.S. With top-ranked schools, 52 parks, and 1,300 acres of trails, it is consistently ranked the top place to live in Southwest Riverside County. Murrieta has a dynamic business environment, an educated population, and a high median income. All of these attributes support the exceptional quality of life residents enjoy and the engaged and connected community that sets Murrieta apart from the rest.
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