Business Accounting Manager

Edgewood Summit • Charleston, WV, United States • $200k - $250k / year • 1m ago

Business Accounting Manager

Edgewood Summit Inc.

300 Baker Lane

Charleston, WV 25302

Edgewood Summit is a pioneer and an innovator in the West Virginia Senior Living industry. As West Virginia's first and only not-for-profit Continuing Care Retirement Community, Edgewood Summit provides attractive, caring, and comfortable living arrangements for its Residents.

Position Summary:

The Business Accounting Manager will serve as a member of the management leadership team as the manager of accounting, information systems and security, administrative, and business office activities. The Business Accounting Manager coordinates and manages the financial operations of the Community, including, but not limited to, internal controls, processes and procedures, general ledger, billing, accounts receivable, accounts payable, cash management, payroll, month-end close, audit, required reporting, and assist with financial reporting.

Primary Duties and Responsibilities:

Participate in and collaborate with the Community's management team including the Executive Director and Department Directors, and Greystone.
Manage the billing and collection process utilizing established policies, procedures, and tracking systems.
Oversee cash controls including the depositing and posting of cash receipts and implementing and monitoring controls over petty cash.
Maintain cash balances for operational accounts and prepare monthly bank reconciliations.
Maintain the general ledger, including posting journal entries and preparing account reconciliations.
Manage the month-end and year-end close process. Support Greystone with the timely preparation of monthly and annual financial reports that are presented to the Board and investors.
Monitor and oversee the accounts payable process, ensuring timely and accurate processing of invoices.
Maintain resident, vendor, employee, and financial accounting records.
Manage the Community's credit card program including timely payment, collection of receipts, and reconciliation of account statement.
Prepare and submit monthly sales tax reports and payments.
Complete the annual 1099 reporting for applicable vendors.
Manage the unclaimed property process for compliance.
Participate and assist Greystone with the annual fiscal year budgeting process.
Manage the administrative department budget/spend and provide monthly written explanations of budget to actual variances.
Responsible for timely and accurate payment of municipal fees, property taxes, and sales/use tax and complete the required compliance reporting.
Coordinate with external accountants to complete the annual engagements.
Oversee elements of Human Resources including but not limited to onboarding and orientation, coordinating employee benefits, and maintaining employee records.
Oversee IT-related matters in collaboration with the external IT provider.
Responsible for ensuring internal controls and procedures support compliance with HIPAA.
Maintain IT equipment lifecycle and develop strategic plans for upgrades and replacements.
Attend and maintain minutes at Finance Committee and Board meetings.
Assist the Executive Director with other administrative tasks as assigned.
Other duties as assigned.

Supervisory Responsibilities:

Supervise the business office team consisting of Billing Specialist, HR Coordinator, and Concierges. Coordinate and approve time off, conduct performance reviews/evaluations, and directly manage and review the output and workflow of the team.

Educational and Experience Requirements:

Bachelor's degree in accounting
Minimum of three years of supervisory/management experience
Minimum of five years of relevant finance and accounting experience
Relevant professional certifications, CPA license preferred
Proficient in Microsoft Excel and Word, and accounting software applications

Knowledge, Skills, and Abilities:

Preference will be given to candidates who possess the following qualifications:

Experience with internal control process review and ability to recommend improvements
Detail-oriented, completes tasks timely and accurately, ability to multitask
Strong analytical, organizational, and problem-solving skills
High level of integrity and attention to detail
Determined, persistent, and self-motivated
Strong and prompt communication skills, both verbal and written
Exceptional professional customer service skills, including conversation, patience, and empathy with residents, guests, and team members
Experience with employee benefits administration
Experience with information systems administration
Experience in health care and long-term care industry
Experience with and knowledge of Medicare and health insurance providers
Experience with working with a senior population
Knowledge of industry and best practices
Ability to maintain the security of resident information and comply with HIPAA regulations
Comply with the Community's work schedule and attendance policy

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements:

While performing the duties of this Job, the Team Member is regularly required to talk or hear. The Team Member is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms. The Team Member is occasionally required to stand and walk. The Team Member must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.

Reports to: