The Accounts Payable position requires the person to demonstrate the ability to provide financial, administrative, and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying, and reconciling invoices according to established policies and procedures in an efficient, timely manner.
Education
- High school diploma or equivalent
- Two-year college or associates degree preferred
Experience
- General math skills
- General knowledge of accounting practices
- Proficiency in Microsoft Office
- 1-3 years accounts payable
- Excellent data entry skills
- Effective organizational skills
Duties
- Purchase Orders
- Enter New Purchase Orders as back up to PO Clerk
- Provide copies of Purchase Orders and invoices pertaining to Insurance claims to Senior Accountant and CFO
- Enter weekly garnishments from payroll department, process checks and send payments
- Match invoices to Purchase Orders, compare prices and other charges for accuracy, and compare terms of payment
- Enter invoices both with valid Purchase Orders, reject and document invoices submitted without valid PO (including invoices that exceed PO value)
- Open and date daily mail and file invoices to be entered
- Pay monthly vehicle notes and lease payments at the beginning of each month
- Pay weekly expenses and process due vendor invoices for payment
- Pulling invoices, stamping paid and filing in appropriate times of the month
- Sales tax to be reviewed by Project Accountant and CFO
- Scan all documents to I-drive after each weekly AP check run
- End of month accrual process
- Checking system for outstanding P.O.’s
- Download all credit card statements from Card Company and Enter payments for credit cards
- Matching receipts to statements with expense reports
- Receiving expense reports and copying for files and payment reimbursement
- Set Up workman’s comp ACH Payment in AP Module and pay by the 10th of each month
- Monthly coding of Acadian AT&T statement
- Ensure bills are paid timely and accurately while adhering to departmental procedures
- Verify and process all Per Diem requests weekly.
- Set up ACH files for all Per Diems and send ACH files to Controller for final processing
- Set up AP Vendors for electronic 1099 processing as required
- Requires knowledge of transaction types to be reported on 1099 misc. form and run report at year end. Final report and 1099 copies sent to Controller for review and submittal
HSE Responsibilities
- Embrace, lead and demonstrate “Acadian F.I.R.S.T.” – Vision & Mission Statement as fundamental core values.
- Demonstrate implementation of the proactive safety processes (JSA, Time Out & TEAM BBS Observations) to achieve an incident free workplace and advance our safety culture.
- Adhere to all “Health, Safety & Environmental (HSE) Management Systems” policies, procedures, safe work & best practices guidance as well as regulatory and client site specific policies and procedures.
- Make a personal commitment and be accountability for the HSE results, driving towards achievement of HSE goals. Support your team members by coaching, mentoring others to achieve the desired results.
- Accept and improve when coached and mentored to improve on HSE processes demonstrating ownership of the results of process implementation.
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