Banking Legal Support Specialist
Greenberg Traurig, a global law firm, currently has an excellent full-time employment opportunity in the Corporate - Banking Practice Group of our Atlanta office. We offer competitive compensation and an excellent benefits package.
Position Summary:
This position supports up to three or more attorneys in a secretarial capacity with our Corporate- banking Practice Group. The Legal Support Specialist provides a wide range of administrative, secretarial and document processing services in the assigned department(s). Flexibility to work overtime as needed. The Legal Support Specialist will engineer the attorneys’ calendars, and document management, as well as word processing and transcribing. The successful candidate will effectively enter time, prepare expense reports, and have a hands-on approach to arranging travel, managing appointments and facilitating all aspects of the professional and personal responsibilities of the assigned shareholders. This role also requires extensive coordination with clients.
Duties & Responsibilities:
- Maintains legal files (both paper & electronic), organizes and files documents in designated order, as well as prepares, keyboards, enters, proofreads and processes legal and administrative correspondence.
- Processes time entry, open new matters, drafts engagement letters and audits responses, makes travel arrangements, processes reimbursement expenses, maintains calendar, collates information, writes reports, prepare agendas, review and prepare billing invoices, and other administrative duties, on an as-needed basis.
- Manages phone lines for supported attorneys, fielding calls and conveying messages as necessary. Communicates with clients, opposing counsel, courts, and liaisons.
- Updates case information, scans documents, keyboard legal documents, and conduct research.
- Manages document deliveries and tracks final executed documentation. Assists in preparing closing transcripts and legal documents to database for ongoing transactions.
- Assists with overflow work and other projects as needed.
Skills & Competencies:
- Substantive knowledge of State and Federal court filing, including e-filings.
- Must be skilled in handling administrative tasks such as lawyer time entry, travel arrangements and processing invoices and expenses.
- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies.
- Strong attention to detail, organizational skills and ability to manage time effectively.
- Excellent interpersonal skills, communication skills and the ability to collaborate well in a team.
Qualifications & Prior Experience:
- Requires at least 7 years of experience as a legal secretary within a law firm or other professional organization.
- Must be proficient with Windows-based software and Microsoft Word, Excel and Outlook.
- Bachelor’s Degree or equivalent education and work experience preferred.
Greenberg Traurig is committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.
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