Accounts Payable / Accounts Receivable (E-commerce Accounting, In Office)
Travel and Schedule: 25% of time (Thursday and Friday 10:00 am - 5:00 pm) to work in Pasadena office to close books and bring them to headquarters in Bell, Ca. Temporary Travel time. Monday - Wednesday = work in Headquarters, Bell, Ca. from 8:00 am - 4:30 pm.
Overview: We are seeking an Accounts Payable / Accounts Receivable Specialist to join our E-commerce team. The ideal candidate will have a strong background in E-commerce, Amazon, Home Depot, Lowes online platforms including corporate accounting with proficiency in utilizing accounting software such as NetSuite and QuickBooks. Knowledge of GAAP principles and experience in account reconciliation are essential for this role.
Job Duties and Responsibilities:
- Maintain customer rapport and satisfaction through clear communication, trust, and loyalty.
- Listen to customers when they call in and respond using appropriate phone etiquette.
- Meet individual and department KPI's, and SOP's set by Management/Leadership.
- Maintain accurate and updated customer information within internal database system.
- Follow continuous improvement initiatives and identify opportunities for improvement in the Accounting Department and make recommendations to leadership.
- Ensure customer compliance requirements are met according to their vendor guide specifications.
- Run weekly aging report and monitor past due accounts.
- Negotiate payment arrangements.
- Enter and post customer payments daily.
- Keep track of all money received.
- Research and resolve discrepancies by working with other departments.
- Reconcile all accounts and update accounts on NetSuite.
- Complete and process daily cash applications.
- Issue invoices daily without delay.
- Knowledgeable of freight carrier processes, charges, and documentation.
- Send AR aging statement to customers by month.
- Prepare reports of customer communication bi-weekly.
- Answer all emails efficiently and effectively.
- Ability to work overtime and weekends when requested.
- Able to do other duties as assigned.
- Follow company rules, policies, and procedures.
- Follow the company culture and maintain 5s in the work environment.
- Manage full cycle accounts payable including receiving, processing, and verifying all invoices per month.
- Enter invoices into the system and reconcile processed invoices to ensure 100% accuracy by verifying entries and comparing system reports to balances.
- Prepare documents for payment by 3-way matching.
- Generate A/P aging report to select vendors to pay.
- Prepares checks, ACH, and credit cards to get approval from management to send to vendor.
- Reconciliation: credit cards, bank accounts, insurance payments, prepaid accounts, and in-transit inventory on Overseas operations.
- Reconcile invoices from inbound ocean freight and local trucking.
- Accrue freight charges each month.
- Collect all contract agreements with vendors, billing, and collections.
- Send data analytics such as pivot tables created in Excel to Vice President regularly.
Requirements:
- Proven 4 years + of experience improving accuracy, verifying vendor invoices, and ensuring timely payments in A/R and A/P.
- Familiarity with GAAP principles and account reconciliation processes.
- Proficiency in using accounting software, particularly QuickBooks and NetSuite.
- Strong analytical skills to identify and resolve discrepancies.
- Excel skills are a must. VLOOKUP and Pivot tables including advanced formulas are required for this position. (Excel test will be given).
- Knowledge in E-commerce platforms such as Amazon, Lowes, Home Depot, and more.
- Ability to work efficiently in a fast-paced environment.
- Typing 45 wpm for accurate data entry with high accuracy percentage (Typing Test will be given).
- Ability to multi-task, be detail-oriented.
- Temporarily travel 25% of the time to Pasadena to transfer books to Headquarters (Bell, Ca.).
- Knowledge of E-commerce transactions, such as Amazon, Lowes, Home Depot, Shopify accounts.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
About Envision Led Lighting Inc
History Established in 2010, EnVision LED Lighting, Inc is a Los Angeles based LED lighting leader that provides an endless amount of lighting solutions. Our highly efficient and low energy consuming lighting products have been engineered strategically in order to best suit multiple different industries: residential, multifamily, hospitality, commercial, industrial, and more. As a family owned and operated business, ownership is actively engaged on a daily basis. The EnVision LED Family team is one of the best. We continue to grow our team of seasoned professionals to best service you.
