Section II - JOB DESCRIPTION
PLEASE NOTE THAT WE ARE ONLY SEEKING INTERNAL CITY EMPLOYEES FOR THIS POSITION
The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and storm water, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.
The Bureau of Engineering Design & Construction (BEDC) currently has $4.2B of active construction contracts, $9.4B of design contracts, and another $10.5B of future projects projected in the 10-year commitment plan under the responsibility and management of the bureau. The projects BEDC implement allow DEP as a whole to continue to operate and maintain an exemplary water supply system.
BEDC seeks to hire an Administrative Engineer (NM) to serve as a Standards Analyst to support the Standards Program, Specifications Program, and Sustainability Program within the Engineering Services Division of the IHD directorate, located at our headquarters in Queens, NY. Under direction of the Section Manager of Standards and Sustainability with great latitude of independent judgement, the Standards Analyst will ensure consistency in design deliverables across all capital programs in order to support DEP Operating Bureaus’ capital construction requirements in a manner consistent with BEDC’s core values.
The Engineering Services Division defines and maintains standards for project management, project delivery, contract specifications and sustainability within BEDC in order to deliver the best and most efficient version of a capital project. The Standards and Sustainability Section implements sustainable design standards and functions as a design quality review team to ensure DEP’s water infrastructure projects meet all NYC objectives.
The Standards Program includes technical design standards, project management standard operating procedures and construction specifications. This work includes updating existing documents and developing new ones based on either established Agency business practices, new regulatory requirements or independent research of industry best practices. The standards program is responsible for maintenance and oversight of the administration and implementation of BEDC’s Design Quality Management Manual (DQMM) and Standard Operating Procedures (SOPs). This section coordinates with subject matter experts and other stakeholders to develop and maintain baseline requirements for design delivery and quality management, which are communicated through the DQMM and over 170 SOPs.
The Specifications Program maintains a library of standard specifications, bid booklet and front-end documents for both in-house and consultant use in developing contracts. The specification program establishes guidance for specifiers to use in developing contracts, establishes minimum requirements for content, and coordinates with the Bureau of Legal Affairs to regularly modify and update the documents. The specification program is also responsible for quality assurance and quality control to ensure that in house and consultant design teams are using the appropriate boilerplates, formats, and developing contracts consistently across all capital programs.
The Sustainability Program ensures sustainable infrastructure investments by monitoring regulatory changes, tracking project key performance indicators and also provides support services to Engineering project teams. Advancing sustainability goals will include a mix of data analysis, conducting workshops and presentations, and coordinating with internal and external entities. In addition, the program facilitates LEED and Envision project certifications. This position requires work with a variety of project stakeholders including engineers, architects, operators, community boards and urban planners where excellent communication and client service skills are required.
Typical tasks will include:
- Monitoring and evaluating program effectiveness, document performance trends, and recommend and implement modifications to improve program effectiveness.
- Proactively identifying appropriate developmental needs and recommending trainings for subordinates/staff.
- Proactively identify sustainability and resiliency regulatory requirements, developing internal compliance strategies.
- Managing the roll out of quarterly updates to SOP and Specification Library (Knowledge Reservoir).
- Managing the bureau’s record document and technical memorandum libraries.
- Managing the annual reporting requirements of sustainability regulations to the Mayor’s Office.
- Maintaining a working knowledge of sustainable design practices and contract management within the City of New York’s PPB Rules.
- Maintaining a working knowledge with the principles of specification writing and construction document organization consistent with industry best practices.
- Ensuring that quality control measures in development and measurement of SOPs are being used.
- Managing the development of training documents, classes and web-based videos related to project management and the Knowledge Reservoir.
**** Only those applicants with permanent Civil Service status as an Administrative Engineer are eligible to apply to this JVN. If you do not have permanent civil service status as an Administrative Engineer, please do not apply to this position as you will not be considered for an interview. ****
PREFERRED SKILLS:
- Demonstrates collaborative team approaches. Experience helping foster a positive team environment in which members participate, respect and cooperate with each other to receive desired results.
- Demonstrates excellent communication, organization, writing, public speaking skills and ability to meet/manage aggressive deadlines.
- Completes designated tasks in a timely and accurate manner.
- Preference may be given to candidates with LEED and/or Envision accreditation.
- Preference may be given to candidates with CSI accreditation.
- Preference may be given to candidates with PMP accreditation.
- Demonstrates knowledge of and enthusiasm for legislative affairs and code enforcement.
- Preference will be given to candidates with computer proficiency including AutoCAD, and Microsoft Word, Excel, PowerPoint, and Visio.
ADDITIONAL INFORMATION:
DEP is an equal opportunity employer with a strong commitment to the diversity of our organization and workforce. Your voluntary response to the NYCAPS on-line application section for referral information will assist us tremendously in our ability to track the success of our outreach and recruitment efforts. Please be sure to indicate your source of referral to this job.
This position is open to qualified persons with a disability who are eligible for the 55-a Program and also meet the education and experience requirements as listed in the job posting notice. Please indicate on your resume or cover letter that you would like to be considered for the position under the 55-a Program.
All appointments are subject to Office of Management and Budget (OMB) approval.
To Apply:
To apply click "Apply Now"
Minimum Qualifications:
1. A valid New York State License as a Professional Engineer.
2. Six (6) years of full-time satisfactory experience in chemical engineering, civil engineering, electrical engineering, environmental engineering, mechanical engineering, or plan examining work, at least two (2) years of which must have been in an executive, managerial, or administrative capacity.
55a Program: This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement: New York City Residency is not required for this position.
Additional Information: The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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