Salary: $83,844.84 - $112,590.36 Annually
THE POSITION
Are you someone who dives into a project with a creative and resourceful approach? Are you a self-starter who is both flexible and independent, a true people person who can bring individuals and groups together with your passion for the community and public service? The City of Rancho Cordova is looking for a dynamic and experienced professional who is looking to add their skills, knowledge and expertise to make a difference in the growing and vibrant community of the City of Rancho Cordova.
As a Management Analyst for the City of Rancho Cordova, you can expect to be involved in some of Rancho Cordova’s exciting and highly utilized community service programs, such as the Rancho Cordova Youth Center (RCYC), youth sports and public art programs. The position is responsible for many aspects of the operations and planning involved with the RCYC, including coordinating, overseeing, promoting, implementing and evaluating enrichment programs and events for RCYC. The analyst will work with the program operators to schedule educational, recreational and social activities, special events and contract classes at the RCYC. This position will also be responsible for the coordination of public art programs, and shall expect to be responsible for tasks such as the following: writing and publishing manuals, reports or policies for a creative audience, negotiating contracts with visual and performing artists, overseeing the fabrication and installation of commissioned artwork, coordinating community participation and the artist/art selection process. The Analyst in this position will lead and support collaborative efforts with community stakeholders, provide support to partner organizations and serve as the staff liaison to affiliated organizations on topics such as youth sports and public art. Grant writing and administration, contract administration and the Request for Proposal process in these areas will be a significant portion of the duties in this position.
If you are passionate about working with the community, have a background or experience in community-based programs and administration of those programs, we highly encourage you to apply for the Management Analyst I/II position with the City of Rancho Cordova! A hybrid schedule may be available for this position and some nights and weekends may be required.
Essential Duties And Responsibilities
EXAMPLES OF ESSENTIAL DUTIES:
- Conduct and prepare comprehensive reports and management studies including productivity and efficiency studies, performance audits, management reviews, fiscal analysis, and administrative analysis of organization systems and procedures.
- Prepare reports of study findings, conclusions, and recommendations; including designing or revising forms, procedures, manuals, and guidelines.
- Oversee and coordinate the development of the department's operating, capital, and revenue budgets in coordination with other divisions; forecast financial requirements and recommend expenditure levels and budgets; make budget recommendations; analyze budget recommendations prepared by other staff; monitor the budget on a daily basis and take corrective action at the fund level for multiple enterprise and governmental funds; oversee staff research of past expenditures and projecting future expenditures.
- Manage special projects and programs by determining with management the study/project/program objectives, methods, scope, timeframes, information parameters, resource requirements, and fact-finding methods; prepare and present complex statistical and staff reports, recommendations, agendas and minutes, correspondence, and provide research assistance and other support as needed.
- Prepare substantial planning documents such as impact fee studies, long-term operational management plans, and other policy development and implementation studies.
- Perform comprehensive fiscal/financial analysis and provide fiscal, grant and contract management support.
- Analyze, calculate, and track financial, administrative and personnel activities.
- Research grant opportunities and review grant guidelines and requirements to assess compliance with requirements and risks associated with receiving grants; prepare grant analyses and proposals; coordinate and prepare requests for grant funds and appropriate records and cost reports to various funding agencies; monitor active grants or contracts to ensure that all stipulations and regulations regarding the use of funds are met.
- Represent the department in interpreting and explaining financial, administrative and operational plans and documents to city officials, auditors, other agencies, and the general public; may coordinate departmental operations on fiscal matters, including budget development, monitoring, and control; and may assist in the preparation of the city-wide budget.
- Serve as liaison between the City Manager, elected officials, organizational units and department management on organization, procedure, operation, and budget matters.
- Staff and manage public task forces, committees and commissions; providing technical guidance and assistance on implementation, monitoring, modification and follow-up appraisal of study recommendations.
- Develop and conduct training for management and staff on implementation of new systems and procedures; participate in and assist with coordinating or facilitating internal department and City-wide committees and staff meetings; and make oral presentations and coordinate training activities.
- Respond to difficult complaints and requests for information from the public and City staff by researching requested information and determining appropriate alternatives and resolutions.
- Perform legislative advocacy and support by working with contract lobbyists, conducting complex research and providing support for functions related to state and federal legislative advocacy, and county or regional wide issues.
- Facilitate communication, build consensus and resolve conflicts on projects and policy matters by conferring with, facilitating and conducting meetings with elected and appointed officials, other City departments, members of the public, and neighborhood organizations.
- Participate in developing and conducting citizen involvement/public participation events to explain policies, procedures, proposed regulations, policies, and programs; and develop and conduct demonstration projects, workshops and other training events.
- Demonstrate political acumen by representing the city professionally at all times, dealing positively with controversial issues, facilitating community participatory decision making to resolution, and gaining cooperation through discussion and persuasion; exercising initiative and independent, astute judgment in sensitive situations; and interviewing, investigating, problem solving and negotiating effectively.
- Coordinate department activities with those of other departments and outside agencies and organizations and provide staff assistance to the City Manager and City Council.
- Answer procedural questions by researching, interpreting, and explaining complex policies and regulations.
- Maintain internal and external customer relations by using tact and diplomacy in all interactions with customers; establish and maintain positive and effective working relationships with co-workers and those contacted in the course of the work; and coordinate with departments and outside agencies; act as liaison to departments.
- Maintain integrity of work by taking responsibility and accountability for completion of work and customer interactions and maintain punctuality and attendance at work.
- Maintain attention to detail and effective problem-solving by prioritizing work and coordinating several activities simultaneously despite interruptions.
- Contribute to team effort by accomplishing related results as needed.
- May participate on a variety of boards and commissions, attends and participates in professional group meetings and stays abreast of new trends and innovations in the fields of responsibility.
- Assist with selecting and managing consultants and contractors; develop, monitor and administers contracts.
- May plan, prioritize, assign, and review the work of support staff; participate in the recommendation of the appointment of personnel.
- Perform other related duties as assigned.
ADDITIONAL DUTIES
- May provide event planning services by planning, coordinating and implementing large community events, coordinating city events, community meetings, forums and related activities; staff various committees established by the City Council; prepare agendas and minutes; and, assist with research and other support as needed.
- May perform public information officer duties by disseminating public and/or educational information in writing, by presentation, advertising, newsletters, press releases, or any other media or presentation form.
- Perform other related duties as assigned.
Management Analyst II: all of the above, plus
- Prepare and present staff reports and presentations at various City Council, commission/board, and other governmental meetings; draft City Council documents; serve on various committees and task forces.
- Provide or coordinate staff training; and work with employees to improve performance.
- Evaluate, develop and recommended policy, procedure, and/or system modifications or alternative solutions for problem areas including cost and effect on related systems and operations.
Employment Standards & Minimum Qualifications
Knowledge of:
- Principles, practices, and techniques of public administration and public policy.
- Principles and practices of organizational, financial, and policy analysis.
- Principles and practices of organizational development, management and team building.
- Principles, methods, and practices of municipal finance, budgeting, and accounting.
- Grant writing, administration, monitoring, billing and management.
- Principals, practices and techniques of capital improvement project (CIP) and impact fee budgeting, tracking, billing, and fund accounting.
- Advanced research and analytical methods, techniques, and procedures.
- Project management.
- Computer applications including spreadsheet, database, word processing, and presentation software.
- Applicable Federal, State, and local laws, rules, and regulations.
- Management Analyst II - all of the above, plus principles and practices of supervision and training.
Skill In
- Use of analytical, financial systems, database management, and project management software.
- Problem solving unique and innovative solutions;
- Dealing positively with controversial issues, facilitating community participatory decision making to resolution, and gaining cooperation through discussion and persuasion;
- Management Analyst II - Advanced or expert-level skill in each of the items listed in this section.
Ability To
- Analyze a variety of complex administrative and organizational problems, and make sound policy and procedural recommendations.
- Develop timely reports, reporting metrics, and graphics to inform others of project and program status and trends.
- Utilize various data platforms, such as Energov, Asset Management, and the City’s financial systems
- Communicate clearly, verbally and in writing.
- Establish and maintain strong working relationships with others by using tact and diplomacy.
- Staff task forces, committees, groups and commissions.
- Interpret and apply laws, regulations, and policies.
- Prepare comprehensive and accurate reports.
- Demonstrate political acumen when working with sensitive and confidential information.
- Adjust to rapidly shifting priorities and timelines.
- Work effectively with multidisciplinary teams.
- Facilitate groups.
- Maintain accountability for quality and completion of work by deadlines.
- Management Analyst II - Advanced level abilities in each of the items listed in this section.
MINIMUM QUALIFICATIONS GUIDELINES: Any combination of education and experience that will provide the ability to perform the work and provide the performance results as stated above. For instance, two (2) years of directly related job experience may be substituted for each one (1) year of education listed below. A typical way of gaining the experience and education would be:
Education/Training
Management Analyst I- Bachelor's Degree from an accredited 4-year college or university with major course work in public or business administration or a related field.
Management Analyst II- Bachelor’s Degree from an accredited 4-year college or university with major work in public and business administration, economics, finance, or a closely related field. A Master’s Degree is desirable.
Experience
Management Analyst I- Two (2) years of progressively responsible professional experience preferably in municipal government, including experience in budget, strategic planning, policy analysis, organizational development, economic development, and/or personnel. A Master's degree in one of the above or related fields may substitute for one (1) year of work experience.
Management Analyst II- Two (2) years of responsible professional level experience performing duties similar to that of a Management Analyst I with the City of Rancho Cordova. Must have advanced level skills in MS Word, Excel, Outlook and PowerPoint.
LICENSURE OR CERTIFICATION: Requires possession of a current valid California Class C driver's license and a satisfactory driving record as determined by the City.
Physical Working Conditions And Requirements
Requires the mobility and manual dexterity to work in a standard office environment, use standard office equipment and attend off-site meetings; speech and hearing to communicate in person and by telephone; vision to read handwritten and printed materials and a computer screen; strength and agility to lift and carry items weighing up to 20 pounds. Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations.
FLSA - Exempt status
Equal Opportunity Employer
The City of Rancho Cordova complies with the letter and spirit of the Equal Employment Opportunity and Americans with Disabilities laws in its employment process. Please advise the Human Resources Department of any reasonable accommodation you need in order to participate in the City’s application process.
HumanResources@CityofRanchoCordova.org
Exempt Employee Benefit Summary
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