Reporting directly to the Payroll/Operations Manager, responsible for performing various payroll and accounts payable (AP) duties and responsibilities. Assists with processes related to bi-weekly payroll, addresses personnel and department inquiries, and assists with personnel forms.
- Audits, edits, and adjusts payroll records and AP invoices as reviewed and approved by county departments and management.
- Processes child support orders, federal wage garnishments, tax levies, bankruptcies, and student loans.
- Approves and processes workflows for terminations, new hires, salary and position changes, and miscellaneous pay elements and deductions; verifies employee timecards.
- Performs verifications of employment.
- Communicates closely with various county departments to explain payroll-related policies and procedures and to resolve discrepancies and disputes.
- Serves as a liaison to the Human Resources Department in the creation of new employee records.
- Ensures AP vendor Taxpayer Identification Numbers are correct.
- Completes verification reviews for vendors requesting electronic payments.
- Assists county-wide personnel with completion of payroll-related forms.
- Assists in the distribution of 1099s.
- Reviews entries made by the Accounts Payable Specialist and audits for accuracy.
- Assists with monthly and quarterly reporting.
- Creates and maintains various reports, forms, worksheets, and informational materials.
- Ensures comprehensive filing systems and databases are maintained and up to date.
- Enters and verifies data within applicable databases and systems.
- Attends all meetings and trainings, as required.
- Performs special duties as assigned.
ORGANIZATION RELATIONSHIPS
- Reports directly to – Payroll/Operations Manager
- Direct Reports – No
PHYSICAL DEMANDS
- Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing, and occasional lifting/carrying.
ENVIRONMENTAL FACTORS
- Work is primarily indoors in an air-conditioned environment.
IRREGULAR HOURS
- Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required.
- May be deemed essential personnel in the event of an emergency.
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
MINIMUM REQUIREMENTS
- High school diploma or equivalent and three (3) years of payroll or accounts payable experience.
- Working knowledge of basic accounting practices.
- Working knowledge of Microsoft Office Suite and financial systems.
LICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment
PREFERRED QUALIFICATIONS
- Bachelor’s degree in a related field.
- Three (3) years of payroll and accounts payable experience.
- Fundamental Payroll Certificate (FPC) or Certified Payroll Professional (CPP).
- Accounts Payable Specialist (APS) Certification.
- Working knowledge of Oracle E-Business Suite, Kronos (UKG), and Adobe Acrobat Pro.
EMPLOYMENT TESTING
Employment is contingent on passing any post-offer pre-employment screening as listed below:
- Criminal background check: Yes
- Motor Vehicle Record check: Yes
- Drug screening: No
- Physical exam: No
- Psychological exam: No
- Additional: N/A
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco-free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
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