Grants Accounting Specialist
Cayuga Health and its affiliates are the region's leading healthcare system and most trusted providers of integrated health services, empowering our people in our mission to equitably improve the well-being of the communities we serve. Our commitment to providing extraordinary healthcare begins with our team of extraordinary professionals who are continuously discovering clinical innovations and enhancing access to the most up-to-date facilities, equipment, technologies, and research protocols. Cayuga Health's commitment to our employees includes competitive compensation, comprehensive employee benefits programs, and the opportunity to explore and build a career in healthcare through our many professional development programs.
The Grants Accounting Specialist is responsible for the financial management of a diverse portfolio of federal, state, county and private grants and contracts secured by the Cayuga Health System, including but not limited to Cayuga Medical Center, Schuyler Hospital, Cayuga Medical Associates, and Cayuga Addiction Recovery Services. This position is part of a team of grants specialists, and serves as a liaison between the grants team, project staff, and the finance department. Therefore, this role requires commitment to cross-functional collaboration within the organization. The ideal candidate will have experience with the entire grant management lifecycle.
Roles and Responsibilities:
- Assist with proposal development, with a focus on budget development, budget narratives, proformas, and descriptions of financial management systems.
- Maintain pre-qualification status in grants and contract portals.
- Provide training, education and support to project teams in budget planning, expense monitoring, and documentation.
- Prepare invoices with supporting documentation for reimbursable expenses.
- Work with finance staff to ensure proper recording of revenues and expenditures in the General Ledgers.
- Ensure that grants and contracts are within budget and expenses are charged to appropriate cost centers, and prepare journal entries to ensure appropriate accounting.
- Ensure compliance with grant and contract regulations and requirements.
- Maintain and update grant-tracking spreadsheets.
- Respond to all grant and contract deadlines and audits.
- Assist finance staff with grant related audit needs.
- Submit budget modifications and no-cost extension requests as needed.
- Additional responsibilities as deemed appropriate.
Required Skills and Experience:
- Bachelor's degree in an accounting, business, healthcare administration, nonprofit administration, or related field.
- At least 2 years of experience in accounting or grants management, preferably in a medical or community health setting.
- Ability to work independently, be part of cross-functional teams, and be self-motivated to set priorities and manage multiple priorities under minimal supervision.
- Ability to work under pressure and respond to deadlines without sacrificing quality.
- Demonstrated interest in the mission, vision and values of Cayuga Health System.
Preferred Skills and Experience:
- Master's degree in a related field preferred.
Physical Requirements:
- 90% sitting; 10% standing.
Location and Travel Requirements:
- Hybrid: This position can be 80% remote, with an estimated 20% of time necessary for in-person meetings.
Pay Range Disclosure:
- $62,004.80 to $85,009.60.
Cayuga Health System and its affiliates are committed to treating all patients, providers, staff and volunteers equitably and with dignity, ensuring the highest levels of safety, care and respect, and striving to recognize and overcome biases and policies that contribute to disparities in healthcare access, equitable care and positive health outcomes for all.
We are proud to be an Equal Employment Opportunity employer, supporting the growth and health of our employees and community by embracing the rich diversity, needs and circumstances of all peoples and prioritizing opportunities to build a diverse and inclusive workplace. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable protected characteristics.
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