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Administrative Associate - HYBRID Job Number: 2024-45812
Category: Administrative Support
Location: Shrewsbury, MA
Shift: Day
Exempt/Non-Exempt: Non Exempt
Business Unit: ForHealth Consulting
Department: ForHealth Consulting - Community Service - W401950
Job Type: Full-Time
Salary Grade: 15
Union Code: Union Position-W28-SHARE
Num. Openings: 1
Post Date: April 12, 2024
JOB SUMMARY:
Under the direct supervision of the Business Unit Manager, or designee, the Administrative Associate I performs diversified and complex administrative duties.
ESSENTIAL FUNCTIONS:
- Perform data entry and generate reports.
- Assist with the arrangement of travel logistics and coordination of schedules; support completion of travel advance and authorization forms, as needed.
- Process and track documents such as invoices, payments, requisitions and expense reimbursement.
- Provide administrative support with the preparation of materials, agenda, notes, and handouts.
- Type, edit, and proofread material.
- Answer phones and screen calls. Take messages and relay information within scope of authority.
- Provide calendar management support. Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities.
- Review, sort, and file a variety of material. Set up and maintain filing system as needed. Provide information as needed.
- Order and maintain office and other department supplies.
- Open, review, and distribute incoming mail. Identify priority mail and route accordingly.
- Answer routine correspondence.
- Perform other duties as required.
REQUIRED QUALIFICATIONS:
- High school diploma, or equivalent experience
- 2 years of office experience
- Specialized secretarial training preferred
- Knowledge of Microsoft Office products: Word, Excel, PowerPoint, and Outlook
- Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
UMass Chan Medical School was among 23 companies that stood out as 2023 “DEI champions,” according to The Boston Globe.
Named a U.S. News & World Report
“2023 BEST MEDICAL GRAD SCHOOL”
for Primary Care and Research
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