Accounts Payable Specialist
Masonicare Corporate Services - Wallingford, CT
Day Shift / 40hrs/wk
The AP Specialist handles timely and accurate processing of vendor invoices maximizing cash discounts while retaining cash for the maximum period allowed on vendor terms.
Essential Duties and Responsibilities:
- Enters data and maintains accounts payable files and records. Verifies receipt of materials or services and matches invoices and other documentation necessary to process payment and distribute checks according to established procedures. Prepares all necessary reports relating to the efficient operation of Accounts Payable.
- Maintains and updates recurring invoice files and communicates with executive, senior, and middle management as necessary whenever existing recurring payments are expiring. Ensures no lapse in recurring payments ever occurs due to non-payment.
- Verifies vendor statements and handles all correspondence involving accounts payable. Investigates, analyzes, communicates, and resolves vendor payment problems. When necessary, issues stop payment requests, processes positive pay files, voids checks, and reissues new checks if appropriate.
- Researches, analyzes, and prepares responses to questions from Departments and Materials Management on payables. Responds to vendor requests for confirmation of tax-exempt status. Monitors, investigates, and follows up on vendor credit balances and repetitive monthly accrual and reversal items.
- Completes, submits, and maintains tax exemption certificates and resale certificates. Maintains current information in the vendor master file for vendors.
- Prepares and distributes annual 1099 forms and related IRS and State of Connecticut reporting within state and federal guidelines.
- Tests new software releases and upgrades to ensure a smooth “go-live” within the accounts payable module.
Qualifications:
Education: High School diploma or G.E.D., Post-high school accounting courses desirable.
Experience: 2 - 3 years accounts payable experience. Microsoft GP experience desirable.
Knowledge/Skills/Abilities: Knowledge of accounts payable systems and advanced knowledge of Excel including pivot tables, graphs, charts, and data analysis. Able to handle multiple priorities, detail-oriented, with strong interpersonal, communication, and organizational skills. Team player, able to work independently.
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