Responsible for the accounts payable process including vendor setup and management, invoice entry for payments and enforcing university purchasing policies.
Essential Duties and Responsibilities
- Receive, code, verify and enter invoices.
- Obtain department approvals for all invoices, reimbursements, correspond with vendors as needed.
- Process payment batches weekly, including check runs, file uploads to 3rd party, and student refunds.
- Responsible for maintaining vendor files, accurate W9 and W-8 forms and setting up vendors in Jenzabar and Paymerang.
- Maintain spreadsheets for complex invoices, including utilities, ensuring accurate expense distribution and posting to the GL.
- Perform unclaimed funds reporting and issue outstanding check letters.
- Reconcile monthly statement and enter expenses for fleet fuel expenses and rental payments.
- Purchase Card Administrator (opens/closes accounts, adjust limits), process purchase card transactions for academic departments; process American Express payment and file appropriate receipts; order new cards/cancel cards as needed; monitor fraud and reconcile p-card payable account.
- Monitor advance checks and reconcile money returned with receipts.
- Work with athletic department to process game officials' payments.
- Maintain postage due and business reply accounts with Postmaster.
- Record monthly allocation of postage, envelopes and letterhead.
- Process Purchase Requisitions and maintain appropriate approval tracks in Jenzabar for POs.
- Provide supporting documentation for audits.
- Create year-end 1099 reports/forms and vendor mailings, assist Controller with responses to IRS correspondence.
- Process employee reimbursement forms.
- Assist in coordinating payment with International Agents.
- Other duties as assigned.
Education and/or Experience
Associate’s Degree and three years of related experience.
Benefits
Trine University offers a comprehensive benefit package designed to provide a variety of choices to best fit your needs and the needs of your family. Some benefits offered include:
- Life Insurance – a variety of voluntary life options are available along with an employer-paid employee life policy valued at 1½ times annual salary.
- Financial Insurance – employer paid Long Term Disability and voluntary Short-Term Disability, Accident, Hospital Indemnity, and Critical Illness options are available.
- Paid vacation and sick time.
- Retirement – after one year of full-time service you are eligible for an employer contribution of 5% and up to an additional 5% employer match.
- Education – after 6 months of full-time service, undergraduate education benefits are available for employee, spouse, and dependent children.
The salary is competitive and commensurate with experience and qualifications.
Trine University is an equal opportunity employer. Applicants are considered for employment without regard to race, color, religion, sex, age, disability, national origin, genetic information, citizenship status, military status, or any other basis prohibited by law, unless such basis constitutes a bona fide occupational qualification. Trine will comply with its legal obligation to provide reasonable accommodations to qualified individuals with disabilities and for religious beliefs.
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