POSITION SUMMARY:
The Finance Associate is organized with excellent people skills, knowledgeable in aspects of accounting to include receivables, reconciliations, and account scheduling as well as a strong understanding of internal control policies and procedures. Fundamental to this position is working proactively and balancing multiple tasks. The Finance Associate is detail oriented and possesses excellent communication skills and a strong work ethic.
Work Location:
First Americans Museum, 659 First Americans Blvd., Oklahoma City, OK 73129-6142
Work Schedule:
Monday-Friday, 9:00 AM – 5:00 PM
Salary Range:
$40,000 - $50,000 Annually
Benefits:
Medical, Dental, Vision, Basic Life Insurance, Voluntary Life Insurance, FSA, Long-Term Disability, Short-Term Disability, 401(K) Matching, Holiday Pay, Sick Leave, and Vacation Pay.
DUTIES & RESPONSIBILITIES:
- Assist Finance Director with management of accounts payable, and process compliance.
- Efficiently prepare merchant services monthly and year-to-date reporting and recording revenue.
- Assist with monthly bank reconciliations.
- Assist with preparations of check register, financial statements, and operational budget.
- Manage POS pay functionality for operational bank account.
- Manage online banking accounts.
- Assist with financial tracking, reporting, and contract administration of Events department, 39 café and FAM Store.
- Perform cash deposits for admissions and donation boxes under appropriate procedures and record appropriately.
- Coordinate and assist with account analysis, research and report variances.
- Coordinate and assist with preparation of regulatory reporting, including annual and periodic program review audits, sales tax and 1099 annual reporting.
- Assist with yearly financial audits and scheduling.
- Support month-end and year-end close process.
- Efficiently prepare end-of-year vendor tax information and reporting (1099).
- Assist with developing and implementing internal control procedures.
- Assist with implementation and or utilization of financial software.
- Connecting all departments to Forms/Payable Process while building other operations and centralizing administrative data.
- Tracking all payables and G/L entries on forms, verifying coding and processing the payables in FE to be paid.
- Runs weekly payable check runs, prints checks, gets approvals and signatures on checks.
- Backup for receiving and opening mail.
- Training of staff on responsibilities of being a designee and submitting invoices to be paid.
- Working proactively and balancing multiple tasks.
- Adapts and reorganizes effectively.
- Positive team attitude.
QUALIFICATIONS:
To be successful in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- 3-5 years of overall combined accounting and operational experience.
- Accounting Degree preferred.
- General knowledge of accounting principles and internal control procedures.
- Experience with Accounts Payable, general ledger functions and the month-end/year end closeouts.
- Strong organizational skills with the ability to adapt and re-organize effectively.
- Excellent written and verbal skills
- Positive Team Attitude
- Ability to work with minimal supervision.
SUPERVISION:
The Finance Associate reports to the Finance Director.
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