Looking for a motivated applicant with experience in general accounting, bank and investment reconciliations, sales tax reconciliation and reporting, accounts/financial analysis, adjusting journal entries, attention to detail, and the ability to multi-task in a fast-paced environment. Works well independently as well as in a group setting.
Performs professional accounting and treasury work, including accounts analysis, banking and investment reconciliations, and financial transactions review to support the development and maintenance of the Library’s financial record keeping and reporting functions in compliance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB).
- Performs professional analytical and technical work in the formulation and administration of the Library’s financial and treasury functions;
- Performs banking and investment reconciliations throughout the fiscal year;
- Prepares and analyzes reports on budget and actual expenditures/revenues and other subject matter;
- Participates in posting, auditing, balancing, monitoring, and reconciling various general ledger accounts and subsidiary accounts, reviews general ledger for compliance with GAAP and GASB standards;
- Sets up, monitors, and maintains records on general fixed assets including books and materials;
- Supports and interacts with the Finance Team in monitoring cash and banking needs;
- Processes all Accounts Receivable billings;
- Prepares complex statistical and narrative reports; completes special projects;
- Compiles and analyzes data and performs research and analysis on administrative, fiscal issues, and/or operational problems as they relate to the Library’s accounting systems and budget processes;
- Participates and assists in the implementation of new and revised programs, systems, procedures, and methods of operation, as they relate to the accounting and budget processes;
- Assists in the monthly and annual close process;
- Completes work papers for various support of financial statement balances; analyzes year-end accruals for anticipated revenues and expenditures;
- Files required statutory reports including but not limited to Federal, State, and other required reports on a timely basis;
- Prepares worksheets and analysis in preparation of adjusting and closing entries in support of the annual audit;
- Provides backup for other Finance functions as required;
- Attends and leads meetings and events; participates in various teams;
- May participate in the design and implementation of automated financial systems;
- Performs other related duties as assigned.
Knowledge of:
- Sacramento Public Library’s policies and procedures;
- Principles and practices of organization and public administration;
- Principles, practices, and methods of statistical analysis; municipal finance, budgeting, and accounting;
- Cost allocation systems/methods;
- Applicable Federal, State, and local laws and regulations;
- Microsoft Office Suite, the Internet, e-mailing systems, and other relevant software or payroll or accounting packages.
Ability to:
- Analyze complex problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals;
- Collect, evaluate, and interpret varied information and data, either in statistical or narrative form;
- Act as a representative of Sacramento Public Library to the public;
- Possess attention to detail and follow through on tasks effectively and efficiently;
- Work with a high degree of accuracy and speed and complete assignments under pressure;
- Effectively and efficiently organize, track, and maintain financial records;
- Establish priorities and organize workload effectively and efficiently while paying attention to detail;
- Interpret and apply applicable federal and state regulations related to budgeting and accounting, and library rules, policies, and procedures;
- Prepare concise, well-written reports;
- Make sound, reasonable business decisions;
- Meet multiple deadlines;
- Communicate effectively orally and in writing;
- Take initiative to ensure a positive and successful customer experience by contributing to finding solutions, regardless of assigned responsibility;
- Respond to customers in a timely, accurate, courteous, respectful, and friendly manner;
- Establish and maintain effective working relationships;
- Maintain a pleasant and productive working atmosphere. Keep relevant parties informed of all major issues and recommend changes.
EDUCATION AND EXPERIENCE
- Bachelor’s Degree from an accredited college or university with major course work in accounting, public or business administration, economics, or a closely related field is required;
- Two years or more of progressively responsible administrative and accounting experience with at least one year performing professional level work requiring knowledge of basic accounting, budget, and administrative principles;
- Public agency experience is preferred.
LICENSES, CERTIFICATIONS, BONDING AND/OR TESTING REQUIRED
Possession of a valid Class C California Driver License and proof of insurability is required.
OTHER REQUIREMENTS
Personal transportation for job-related travel.
PHYSICAL/MENTAL ABILITIES
- Mobility – Ability to remain in a stationary position for long periods of time while operating a keyboard; occasional movement about the inside of the office to access file cabinets, books, office machinery, etc.;
- Move – Occasional movement of items weighing 10 pounds or more;
- Perception – Ability to observe details at close range; frequent need for use of color perception, reading and/or close-up work;
- Communication – Constant communication in person and on the telephone; occasionally speaking in front of large groups of people;
- Special Requirements – Requires occasional weekend or evening work, including on-call during weekends and nights for emergencies;
- Emotional/Psychological – Constant concentration, decision-making, and public contact; ability to exercise sound judgment, especially under stressful situations; and working alone;
- Environmental Conditions – Occasional exposure to noise.
The incumbent must be able to satisfactorily perform the essential functions of the position. If requested, reasonable accommodations will be made to enable an individual with disabilities to perform the essential functions of the position, absent undue hardship.
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