Job Description: This position is responsible for managing and providing strategic program direction to the accounts payable and purchasing card functions within Intermountain Healthcare. This position directs a team in their interactions with Information Systems, the Supply Chain Organization, Accounting Managers, facility customers, and suppliers; assures that software and other tools are available and functional to efficiently and effectively process accounts payable and purchasing card transactions; assures that process flows and accountabilities are clearly defined and followed to maintain strong internal controls and safeguard the assets of Intermountain Healthcare; manages a team that oversees the storage of accounts payable and purchasing card records, develops standardized qualifications and job descriptions for accounts payable and purchasing card personnel; ensures that appropriate accounts payable related training is provided; assures that appropriate benchmarks are in place to monitor performance of personnel and systems, and oversees process improvement efforts; and directs the flow of both accounts payable and purchasing card related information to internal and external auditors, Compliance personnel, the Supply Chain Organization, CFOs, Accounting Managers/Directors.
This is a system-wide role leading the centralized accounts payable and purchasing card functions. This position reports to the Assistant Controller and has a dotted-line reporting to the Assistant Vice President of Procurement. This position interfaces with all levels of Intermountain management including vice presidents, CFOs, directors and managers and works closely with Intermountain Healthcare's Accounting Managers, Treasury Department, external auditors, internal auditors, Information Systems leadership, Compliance leadership, Consultants, Supply Chain Organization leadership, Accounts Payable and Purchasing Card users, vendors, and others. Total Spend: Approximately $2.1 billion.
Provides central oversight for accounts payable and purchasing card processes. Leads centralized Accounts Payable department in making supplier payments for all hospitals, clinics and entities in the organization. Works with Supply Chain leadership to ensure the Purchase-to-Pay continuum is coordinated and is functioning efficiently and effectively to ensure the appropriate invoicing and payment methods are used for Intermountain's Suppliers. Develops the qualifications and job descriptions for Accounts Payable and Purchasing Card personnel. Assures that documentation and training for Accounts Payable and Purchasing Card personnel is provided. Oversees the development of data storage and retention processes and procedures for both Accounts Payable and Purchasing Cards to meet regulatory requirements and business needs. Oversees resolution of issues in processing disbursements. Oversees various software and data initiatives with Information Systems. Assures that needed functionality is available for Accounts Payable and Purchase Card personnel. Verifies that needed security is in place. Directs implementation of new programs to gain efficiencies. Oversees the system vendor additions and maintenance processes to ensure preferred Suppliers are being used and that defined procedures are followed for Suppliers using ACH, ePayables and EDI invoicing and payment processes. Oversees the correction of 'Out of Balance' situations. Oversees the cleanup and resolution of errors in Accounts Payable databases. Oversees adherence to disbursement policies to ensure a strong internal control environment. Assures that corrections are made for problems identified in disbursement related audits. Updates policies where needed to assure strong internal controls. Oversees verification of all new and existing vendors. Develops measures to ensure policy adherence. Maintains vigilance in detecting and preventing actual or potential frauds. Coordinates interfaces with other departments and systems. Serves as liaison with Information Systems personnel to assure that Accounts Payable and Purchasing Card programming and support resources are used productively. Serves as the data steward for accounts payable data and associated access. Works with Supply Chain Organization leadership to see that Purchase-to-Pay process flows and accountabilities are clearly defined. Also provides information as needed. Provides and solicits feedback to/from Accounting Managers and other customers. Provides information to Compliance leadership for conflict of interest research and other needs. Coordinates information to be provided to the Internal Audit department and external auditors. Directs the improvement of Accounts Payable and Purchasing Card processes. Coordinates standardization efforts. Co-leads the Accounts Payable/SCO Steering committee with the Supply Chain's Director of Finance in ensuring AP and SCO have a coordinated strategic direction. Attends the SCO Procurement Leader team meetings to ensure payment strategies are coordinated in Sourcing, Contracting, and Procurement processes. Participates in various Procurement initiatives to improve the Purchase-to-Pay process. Develops measures and benchmarks to quantify improvements and quality. Maintains a network of contacts and relationships within Intermountain Healthcare and the external Accounts Payable establishment for benchmarking and best practice sharing.
Minimum Qualifications
Master's degree in accounting or business-related field. Education must be obtained through an accredited institution. Degree will be verified. Seven years of experience working in accounting or accounts payable roles including a sound understanding of the Purchase-to-Pay processes. Three years of leadership or supervisory experience. Experience in a role requiring an understanding of the reason for and the application of accounting controls. Experience using word processing, spreadsheet, database, internet and e-mail and scheduling applications. Experience in a role requiring effective verbal, written and interpersonal communication.
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