Overview
Join the Team – Make A Difference! Work at AID Atlanta, an affiliate of AHF. AID Atlanta, Inc. has been saving and transforming lives since its inception in 1982. The agency is the Southeast’s oldest, largest, and most comprehensive AIDS Service Organization.
Today, AID Atlanta offers a broad range of services and has grown to be the most comprehensive AIDS service organization in the Southeast. AID Atlanta currently offers HIV/AIDS prevention and care services, including (but not limited to) Primary Care, HIV/STD Screening, PrEP, Community HIV Prevention Programs, Linkage Services, Case Management, and a state-wide Information Hotline.
The mission of AID Atlanta is to reduce new HIV infections and improve the quality of life of its clients by breaking barriers and building community.
AID Atlanta’s core values:
• Respect
• Compassion
• Service
• Integrity
If you would like to be a part of fostering empowerment in someone’s life, AID Atlanta is the place for you.
Responsibilities
- General Accounting: Payables, Invoicing & Receivables
- Perform general accounting duties in accordance with company policy and generally accepted accounting practices - GAAP.
- Process all EAF, Housing and Operations vendor invoices and check requests.
- Prepare monthly grants invoicing for government grantors.
- Maintain transactions for multiple active government grants, including preparing supporting documentation, grant compliance reports; filing request for reimbursements and reports; responding to questions and comments; including budget revisions.
- Prepare, review and assist management with distribution of annual IRS Form 1099s to vendors, as appropriate.
- Reconcile vendor statements, research and correct discrepancies and respond to vendor inquiries.
- Cross-train on grants invoicing, balance sheet reconciliation.
- Assist Director of Finance in the month-end close, journal entries preparation to assure timely and accurate reporting.
- Confidentiality in the processing of sensitive and confidential data is required.
- Account Payables: Housing: Emergency Assistance Fund and Operations
- Inspects all invoices/check requests for appropriate and complete documentation and approval prior to payment.
- Reviews check requests and other A/P documents to ensure correct entry, mathematical accuracy, and proper coding.
- Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.
- Maintain files and documentation, including copying/scanning, thoroughly and accurately, in accordance with company policy and accepted accounting practices.
- Secure W-9s into all vendor files.
- Monitor activities to ensure accurate and timely processing of vendor payments, expense reports and other related company expenses.
- Reviews monthly general ledger for accuracy and provides periodic updates, variance analysis.
- Cross-trains on Fixed Assets, Bank Reconciliations and other accounting.
- Prepares biweekly payroll journal entries.
- Maintains Labor Implementation schedule and reconciles with biweekly Labor Distribution report.
- Provides support with Annual Financial Audits, Contract Audits, and any additional audits.
- Complies with all internal policies, procedures and controls and suggests modifications when necessary.
- Performs a wide variety of special projects and data gathering functions including developing reports.
Qualifications
- Highly organized with attentiveness to details and strict adherence to deadlines.
- Superior time management, prioritization, and multi-tasking skills.
- Ability to work calmly and professionally in a fast-paced environment while managing competing deadlines and shifting priorities.
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