Are you a dynamic, outgoing, organized person who prides themselves on accuracy and accountability? Naniq Global Logistics, LLC (Naniq) is looking for a full-time Administrative Assistant to join our diverse team. If you are looking to make a difference in the workplace, this is a phenomenal opportunity to dive in and continue to build a culture we are proud of!
Job Summary:
A successful Accounts Payable Specialist will have a mix of organizational and analytical skills with attention to detail. The candidate must be able to work out numbers, work with General ledger entries, generate reports and find discrepancies as well as cost-saving opportunities. This position includes but is not limited to responsibility for performing a variety of accounting functions to ensure accurate and timely reporting.
Duties and Responsibilities:
- Financial Record Keeping:
- Maintain and update financial records, ensuring accuracy and completeness.
- Accounts Payable:
- Process new accounts payable vendor applications.
- Process and reconcile accounts payable transactions such as receiving vendor invoices related to G&A, direct, overhead expenses and posting of such invoices.
- Responsible for updating and safeguarding the vendor master file:
- Review new vendor packets for completion; work with vendors to obtain missing documents.
- Verbally confirm and document all additions and changes to sensitive vendor information to identify fraudulent requests.
- Accurately enter the information into the accounting system.
- Sort and distribute email from the accounts payable mailbox.
- Provide excellent customer service to internal and external customers/vendors.
- Reconcile vendor statements and resolve any discrepancies.
- Budgeting and Forecasting:
- Collaborate with the finance team in the development and monitoring of budgets.
- Contribute to financial forecasting and variance analysis.
- Audit Support:
- Assist in the preparation of audit schedules and provide support during internal and external audits.
- Ensure compliance with regulatory reporting requirements and internal financial policies.
- Other duties as assigned.
Qualifications:
- This position requires at least a high school diploma and some accounting experience. Recent graduates with a bachelor’s degree in finance, accounting or any other related field and relevant internship experience are encouraged to apply. Bachelor’s degree in finance or accounting or at least 2 years of experience in accounting preferred.
- Proficient computer skills, Including Microsoft Office Suite (Word, Excel, and Outlook). Must have proficient knowledge of Excel; able to create and read formulas, create graphs for analysis, use basic Excel functions, and strong navigation and editing ability.
- Must be self-motivated, able to work both independently and with a team.
- Possesses excellent attention to detail to ensure accuracy in financial transactions, reports, and compliance documentation.
- Must be dependable, organized, service-focused, thoughtful, and excellent at both written and verbal communication.
- Able to solve problems by thinking analytically and creatively.
- Accurate and precise attention to details.
- Ability to multitask, prioritize and meet deadlines.
- Keep records up to date and research to obtain missing information or verify unusual data.
- Classifies data according to prescribed various accounting systems. Since the candidate will be working with entries, experience with general ledgers is a must.
- Participates in Company required training sessions.
- Complies with all Company’s Rules of Conduct, policies and procedures.
- Must be able to learn multiple industry specific software. Experience with CargoWise and Microsoft Dynamics is a plus.
- Exposure to or experience with USG Cost Accounting Standard (CAS) is a plus.
Physical Requirements:
Frequent sitting for prolonged periods of time, using hands/fingers requiring dexterity and coordination to handle files and single pieces of paper, reaching with hands and arms for items above and below desk level, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus); occasional lifting of up to 25 pounds such as small office equipment, files, stacks of paper, reference and other materials.
Reasonable Accommodation:
It is Naniq’s business philosophy and practice to provide reasonable accommodation, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
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