Summary/Objective
The Accounting Director is responsible for providing oversight and carrying out assigned accounting responsibilities in designated Finance service areas to include cash management, fixed assets and the various aspects of general accounting. These duties will include the associated reporting requirements, compliance, and audit activities on a professional level, working closely with senior management, program leadership, and other members of the Finance team. This position carries out responsibilities in the following functional areas: accounting and compliance.
Essential Functions
- Maintain the level of knowledge necessary to administer organizational accounting activities while adhering to sound internal control protocol, Federal/State regulatory requirements, Volunteers of America Northern Rockies policies, and grantor or donor contract requirements and intentions.
- Supervise assigned accounting staff and coordinate accounting processes in designated service areas to include cash account management, cash receipts coordination, fixed assets and other general accounting functions as assigned.
- Coordinate reconciliation activities for all balance sheet accounts monthly.
- Manage the accounting requirements and reconciliations associated with organizational leases.
- Manage organizational credit card activity, including issuance of cards, monthly charge card reconciliations, and revocation of cards when necessary. Act as an administrator for the American Express software system.
- Conduct interviews, facilitate staff training / communication, and perform quarterly evaluations for staff supervised.
- Produce program reports and other accounting tools needed to support organizational decisions and financial reporting.
- Analyze program reports, general ledger accounts and monthly expense allocations for reasonableness and accuracy according to standard accounting principles.
- Meet with program directors and managers as needed to assist in their understanding of spending, revenue capture, budget variances, financial trends, and problem areas.
- Train program leaders and staff on financial issues and work with program staff on the flow of needed information.
- Assist with the maintenance of software systems utilized in the financial service area.
- Monitor expenditure activity to ensure compliance with internal control policies while securing all required authorizations.
- Monitor for security threats and inform the Vice President of Finance of concerns and plans of action.
- Perform analytics to understand variances and act on errors detected or discrepancies.
- Provide oversight for Booth Hall client accounting and ensure appropriate internal control.
- Monitor aged receivables and payables reports to ensure timely reimbursement and payment.
- Compile program reports for monthly distribution and as needed, for senior leaders and program managers/directors.
- Maintain an excellent level of comprehension surrounding Microsoft Office tools, Excel, and internal accounting software systems to effectively and accurately carry out all job duties.
- Understand other aspects of accounting and finance sufficiently to act as a back-up in areas of the department.
- Stay current on regulatory and various other requirements impacting the area of service.
- Perform accounting and clerical functions in conformity with GAAP/FASB requirements.
- Work collaboratively and act as a resource for organizational leaders and employees for program financial matters.
- Perform a quality assurance function with each monthly accounting cycle to ensure accounting activity is reported accurately.
- Work closely with the Vice President of Finance to ensure appropriate expense allocations to programs, service areas, and grants.
- Ensure timely adherence to all reporting requirements.
- Maintain audit readiness for all records and work with the Vice President of Finance as needed for various monitoring visits and review processes.
- Maintain appropriate records to meet record retention requirements.
- Contribute to the Financial Services team by lending assistance as required and cross-training in other aspects of the department to ensure outstanding service.
- Other duties as assigned.
Competencies
- Maintenance of confidentiality and use of proper discretion
- Solutions-based consultation
- Ethical Effective communicator
- Accounting, contract, and grant comprehension
- Relationship management
- Continuous demonstration of behaviors aligned with a posture of servant leadership and our cultural values
Supervisory Responsibility
This position may have direct supervisory responsibilities and may serve as a coach and mentor for other positions in the organization.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers, and smartphones.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.
While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.
Travel
Limited travel may be expected for this position.
Required Education, Experience or Eligibility Qualifications
- A bachelor's degree and two to three years of accounting experience, or eight to ten years of experience in the accounting field, or any similar combination of education and experience.
Preferred Education and Experience
- Bachelor's degree in accounting or related field.
- Five to eight years of grant, compliance, and accounting experience.
EEO Statement
Volunteers of America Northern Rockies is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristics. Volunteers of America Northern Rockies will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If you are interested in applying for an employment opportunity and feel you need a reasonable accommodation pursuant to the ADA, please contact us at 307-672-0475.
