The Biological Sciences Division (BSD) is the largest operating unit of the University of Chicago. It includes the Pritzker School of Medicine, twenty-three academic departments, twelve interdisciplinary degree-granting committees, and more than a dozen research centers and institutes. The BSD's mission is to discover and create new knowledge of living systems, to preserve and communicate knowledge through education, and to nurture and sustain a community of scholars. These scholars pursue this mission through research, the education of basic scientists, physicians, and others interested in living things, and through enlightened and compassionate care of patients in a humane, academic environment. We have a long and rich history of discovery.
Our academic departments have each developed and sustained outstanding programs of research and training in a broad range of programs. These are further enhanced by interdisciplinary committees, centers, and institutes. Unique among our peers, our Pritzker School of Medicine and basic biological science programs are housed in one division, allowing for strong collaborations between basic science and clinical research. Faculty, staff, and students interact across programs and disciplines, creating collaborative and innovative approaches to the study of complex problems. As a part of the BSD Dean’s Office, BSD Finance works closely with the executive leaders and financial professionals within the BSD, University, and Medical Center. It currently has a total staff of 16 people.
Job Summary
This position performs routine activities to adhere to accounting policies and controls, fiscal controls, and preparing financial reports. Maintains accounting and financial records, including general ledger, financial statements, regulatory, and management reports at the instruction of managers. Under general supervision, performs a variety of operating, cost accounting, or internal control activities. Performs components of the monthly closing process, including the production of the monthly financial report.
Responsibilities
- Assists in preparation of financial statements and various other accounting statements and reports.
- Assists in month-end and year-end close process; includes submitting journal entries, reviewing transactions to ensure accurate financial reporting.
- Generates monthly faculty, staff, research, and clinical metrics.
- Oversees and maintains University related systems, including expense management and procurement systems. Acts as liaison between University Shared Services and departments.
- Maintains and updates the accounting system in preparation for new financial system.
- Prepares discretionary spend analysis.
- Reviews estimated expenditures for capital project reporting. Develops expenditure projections and provides periodic budget variance reports.
- Monitors lease transactions for incorrect account usage.
- Acts as a resource for team members and solves complex problems.
- Performs a variety of routine operating or cost accounting activities which require basic knowledge of accounting theories and principles.
- Examines accounting records for the purpose of determining gains and losses, receipts and disbursements, and inventory.
- Performs other related work as needed.
Minimum Qualifications
Education: Minimum requirements include a college or university degree in related field.
Work Experience: Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.
Preferred Qualifications
Education:
- Bachelor’s degree in finance or accounting is strongly preferred.
- Coursework in accounting and finance.
- Strong educational background with a focus on business, economics, or related technical field.
Experience:
- Preferred experience in a university or academic medical center.
- Knowledge of GAAP accounting principles.
Technical Skills or Knowledge:
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Understanding of financial computing and database software applications.
- Knowledge of various financial principles, practices, and applications including budgeting, financial planning, financial analysis, and financial reporting.
Preferred Competencies
- Intellectual versatility and creativity.
- Strong analytical and organizational skills.
- Attention to detail.
- Work independently with sound judgment.
- Strong interpersonal, verbal, and written communication skills.
- Establish and maintain relationships at all organizational levels.
