Summary of Position (Job Purpose) - Major purpose and functions of the position.
Direct a team of approximately 55 associates to process all Dollar Tree, Family Dollar, and Dollar Tree Canada accounts payable and receivable transactions, including, but not limited to, rent, capital expenditures, merchandise (import and domestic), operating expenses, and freight, ensuring timeliness, accuracy, and compliance with pertinent regulations. Establish and maintain adequate and appropriate internal controls for these functions and manage relationships with internal and external entities.
Principal Duties and Responsibilities - Primary responsibilities listed in order of importance
- Ensure compliance with corporate policies and generally accepted accounting principles including:
- Proper level of approval for all AP and AR transactions
- Pay cycles and payment types (check, EFT, LC, WT, etc.)
- Discounts, credits, and outstanding AR and AP debit balances
- Vendor discrepancy and dispute procedures
- Revenue recognition
Maintain an effective system of internal controls over the payable and receivable process, compliant with regulatory requirements, such as:
- Monthly AP and AR close procedures
- Process flow and internal control documentation
- Regulatory reporting, such as 1099’s
- Vendor file maintenance
- Internal and external auditors
- Business continuity planning
- Review and approval of all daily pay cycles, merchandise payments via WT and LC, and all other miscellaneous WT or off cycle payments
- Monthly review and reporting to management of aged AR balances
- Preparation of monthly AR GL account reconciliations and journal entries
Identify and implement process improvements:
- Develop performance metrics and service levels
- Develop new processes to support non-traditional merchandise payment methods
Maintain a working knowledge of all boundary systems interfacing invoices into Lawson including, but not limited to, MMS, Retek, Ariba, Concur, Tango, and Kyriba.Identify and implement cost reduction opportunities.Manage and ensure adequate and efficient staffing with requisite training.Provide educational, personal development, and team building opportunities.Develop the annual budget for Accounts Payable and explain monthly variances.Work with Treasury to support cash forecasting and maximize cash flow.Provide guidance in regard to customer service to internal and external customers including business analysis, reports, and research.Manage document retention for Payroll, Accounts Payable, and Accounts Receivable.
Minimum Requirements/Qualifications - Summary of knowledge, experience and education required.
- Strong financial accounting knowledge (10 years minimum experience).
- Superior interpersonal and communication skills (Written, Verbal, Listening and Presentation).
- Proven ability to manage, mentor and direct dynamic teams (exempt and non-exempt).
- Ability to utilize metrics to measure and improve performance.
- Strong computer skills - Excel/Power Point/Word expert; ability to write data queries.
- Strong decision making ability.
- Ability to interact effectively cross-functionally and among all levels of the organization.
- High energy and self-motivated with the ability to work in a fast-paced, high-volume environment.
- Organized, detailed-oriented and multi-task driven.
- Interactive and proactive in responding to departmental related issues as they occur.
- Bachelor’s Degree in business-related field.
Desired Qualifications - Desired but not required.
- CAPP- Certified A/P Professional.
- CPA – Certified Public Accountant.
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