Company Description
We help job seekers and career changers prepare for and advance in careers with a focus on sustainable, high-growth, high-demand industries. Our committed and well-trained workforce professionals deliver comprehensive workforce solutions at integrated career centers, sector-focused centers, and community and partner sites.
Job Description
Summary - Accounting Support
- Compiles and sorts documents, routes invoices to the appropriate individual for review and approval.
- Electronically files accounting support documentation in a timely manner and prepares vouchers, invoices, checks, account statements, reports, and other records.
- Reviews all documentation for accuracy and ensures accurate and timely entry and processing of invoices and manual checks.
- Reconciles monthly general ledger accounts.
- Ensures proper approvals for all payments prior to payment execution.
- Provides entry support for the forecasting process payments.
Details of Accounting Duties
- Payments: Record participant related voucher payments in all required databases in a timely manner.
- Accounts Payable: Ensure accurate and timely coding and processing of all vouchers, invoices, expense reports, etc. by appropriate general ledger and funding stream coding.
- Local Checking Account: Review requests for accuracy, enter the participants and expenses in QuickBooks (or equivalent software), print checks, upload requests, acquire needed signatures of authorized manager(s), and mail checks as directed.
- Backup Documentation: Gather, organize, and review all monthly invoice backup documentation for accuracy and upload it into Inspyrus.
- Provide support to the Project Accountant during the month-end close process.
- Develop accounting support related standard operating procedures as requested.
Back Up Payroll Support
- Review time detail reports, enter punch corrections, identify corrections needed for final payroll processing, and communicate that to the leadership team for all team members.
- Secure Payroll Approval: Obtain final approval of payroll from supported Project Director(s) and submit to corporate for processing.
- Backup Documentation: Fill all payroll related documentation in an organized manner and provide for internal and external audits and review, as requested.
Qualifications
- High School Diploma or General Education Diploma.
- Strong Excel, QuickBooks (training provided), email, general ledger (training provided), and organizational skills.
- Ability to multi-task and learn new applications.
Additional Information
Pay range: $22.00-$23.00
Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry's best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.
When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.
At Equus, we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.
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