Job Description
What You Will Be DoingThis position primarily works with the Office of History and Archeology and is responsible for grant programmatic administration, award implementation, and financial administration of federal grants for the Historic Preservation Fund, Maritime Preservation and Education, Cultural Resource Management, and the American 250 programs. The incumbent is responsible for technical assistance to grantees, dissemination of information to other agencies and the public, development and administration of special projects, compliance monitoring and research, and submission of required financial and budget items.
Mission and CultureThe Division of Parks and Outdoor Recreation provides outdoor recreation opportunities and conserves and interprets natural, cultural, and historic resources for the use, enjoyment, and welfare of the people.
Core ResponsibilitiesThe core responsibilities of this position include but are not limited to:
- Researches, develops, and writes federal grant applications; develops and writes grant solicitation documents; solicits grant applicants through an open, competitive process; receives grant applications, scores applications, ranks applications, and approves funding for successful grantees.
- Prepares final grant documents that include terms, conditions, scope of work and payment terms. Finalizes approved grant forms and sets up required funding structure requests. Tracks and monitors program budgets and funding.
- Evaluates the adequacy and accuracy of financial reports, payment requests, and accompanying documentation submitted by grantees, creates federal billings and compares financial information and related documentation contained in the reports with the scope of grant awards, and determines appropriateness of expenditures. Prepares required reports and financial draws to satisfy various federal and state requirements.
- Provides verbal and written direction to grantees for interpreting statutes, regulations, policies, and procedures governing grants and responds to questions concerning grants from grantees, private citizens, local government agencies, and other community entities.
- Analyzes existing policies and procedures and makes recommendations for technical improvements to program delivery; drafts new or revised policies, procedures, forms, and other documents used in grant activities; conducts research and writes memorandums and reports for program redesign and develops presentations.
- Works with state grant management software to process applications and manage approved awards from inception to closure.
Benefits of Joining Our TeamJoining the administrative and grant team at Alaska State Parks offers an amazing opportunity to work alongside dedicated professionals passionate about supporting each other and serving the division and the public.
The Working Environment You Can ExpectThis position is located in the Director’s Office on the 13th floor of the Robert Atwood Building. The Atwood building is shared with various state entities, including other DNR divisions. Our office is conveniently situated in downtown Anchorage, close to a variety of restaurants, boutique stores, the Anchorage Museum, and the Coastal Trail, all within walking distance.
We are looking for an individual with the following demonstrated knowledge, skills, and abilities:- Experience with federal grants and/or Interagency Service Agreements administration.
- Working knowledge of program administration, including budgeting and financial management.
- Proficient in effectively communicating complex information regarding policies, procedures, and regulations to the general public through in-person interactions, phone calls, and written correspondence, all while maintaining a professional demeanor.
- Demonstrates a strong work ethic with exceptional skills in organizing, prioritizing tasks, and maintaining attention to detail.
Minimum QualificationsSuccessful completion of a formal training plan as a Grants Administrator 1 with the State of Alaska.
OR
Any combination of education and/or experience that provides the applicant with competencies in:
- Accounting: Knowledge of traditional accounting practices including accrual, obligations, and costs methods.
- Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.
- Grants Management: Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements.
- Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions.
- Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.
Equivalent to those typically gained by:
Any combination of preparatory post-secondary education and/or experience in accounting, grants administration, budget administration, procurement, professional services contracts and/or providing administrative support to a business or organization.
Special Note:
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.
“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.
“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.
Additional Required Information**NOTE: PLEASE READ THE FOLLOWING CAREFULLY**At the time of application, the applicant must attach as individual documents the following items (If unable to attach documents, please fax or email the contact listed below):
- Letter of qualification that details an explanation of how your qualifications meet the specific requirements listed above.
- Transcripts if required to meet MQs.
If selected for an interview, the applicant must provide the following:
- Three professional references, at least one from a current or former supervisor.
- Your last two performance evaluations or letters of recommendation.
SPECIAL NOTICES- You could be required to travel to attend industry conferences, training sessions, meetings with clients and partners, or visit various project sites.
Application NoticeYou can ONLY apply for this position through the Workplace Alaska website or a hardcopy application. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "
How to Apply" page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.
Cover LetterA cover letter is required for this position. The letter should explain how you meet the minimum qualifications for the position
and highlight your knowledge, skills, abilities, and experience as they pertain to the responsibilities listed in the job description above. Your cover letter will be used to determine which applicants will advance to the interview phase of the recruitment.
Please attach the cover letter to your application before submitting it online. If you are unable to attach it, fax or email it to the contact number provided below.
EducationIf post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application. If you have not obtained a degree, please indicate the units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.
Special Instructions for Foreign EducationEducation completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.
Work ExperienceIf using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine whether the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.
Note: Attaching a resume is not an alternative to filling out the application entirely. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Bargaining UnitIf you are a
current state employee, please mark the union you are a member of at the time of application. Do not complete this question if you are
not a current state employee.Driver’s License RequirementApplicants must possess a valid driver's license. Proof of licensure will be required prior to reporting to duty.
EEO StatementThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
Contact InformationWorkplace Alaska Application Questions & Assistance
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
For assistance with your password, please visit the reset password page.
For specific information about this position, please get in touch with the hiring manager at the following:
Name: Danette BerkovitzTitle: Administrative Officer 2Email: danette.berkovitz@alaska.gov
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