Job Description - Accountant, Financial Services (240004RM)
Description
In order for your candidacy to be considered, you must apply at http://jobs.fitchburgstate.edu. You will not be considered for this position unless you apply at that link.
General Statement of Duties and Responsibilities: Prepares payments and controls expenses by receiving, processing, verifying and reconciling invoices.
Detailed Statement Of Duties And Responsibilities
- Receive and process invoices. Record invoices and supporting documents in Banner. Prepare invoices for approval and payment.
- Verify expenditures and confirm receiving records are complete, obtain departmental approvals and confirm fund sources in preparation of invoice payments.
- Work with Procurement regarding PO’s, ACH, W-9’s and vendor address/remit updates necessary for invoice processing.
- Obtain information concerning materials, supplies, equipment and services by contacting vendors, departments and material managements.
- Respond to inquiries. Research and resolve invoice discrepancies by communicating with departments, procurement, materials management and vendors.
- Responsible for coordinating with Procurement in order to process payments in MMARS and the corresponding Banner entries.
- Review and assess current processing practices for efficiencies. Suggest and implement strategies for more efficient operations.
- Perform data analysis and reconciliations using intermediate and advanced levels of Excel.
- Maintain prepaid schedules throughout the fiscal year. Review and reconcile at fiscal year-end. Generate JV’s for the quarterly prepaid postings.
- Develop and update documentation of processes and procedures.
- Provide training to departments across campus.
- Support the 1099 tax documents process. Generate and review the vendor list quarterly.
- Reconcile ProCard activity; communicate with departments and employees regarding necessary documentation and other reconciliation detail requirements.
- Responsible for completing procedures necessary to finalize the year-end closing process.
- Responsible for back-up of various accounting functions as needed.
- Provide assistance and advise students, staff, and vendors to ensure compliance with established Financial Services policies and procedures.
- Assist other staff members with tasks and projects as assigned.
- Perform other duties as assigned.
Qualifications Required at Hire:
- High School diploma required. 1-2 years accounts payable or general accounting experience or an associate’s degree in accounting preferred.
- Knowledge of generally accepted accounts payable procedures.
- Accuracy and attention to detail.
- Proficient with data entry and records management.
- Ability to learn and follow specific guidelines, policies and procedures when performing work.
- Strong computer knowledge and advanced working knowledge of Word, Excel, Adobe Acrobat and Google Suite.
- Ability to gather information and provide resolution using electronic or verbal communication with individuals and vendors and reviewing invoices and supporting documentation.
- Ability to maintain harmonious working relationships with the public and members of the university community.
- Ability to work in a fast-paced environment and adjust to changes in deadlines and/or priorities.
- Ability to follow written and oral instruction.
- Ability to set priorities and work independently to complete assigned tasks.
- Ability to exercise sound judgment.
- Ability to perform duties with or without reasonable accommodation.
- Must be able to satisfactorily pass a check conducted by the Criminal History Systems Board (CORI) as well as a completed background check satisfactory to the university.
Qualifications Acquired On Job:
- Knowledge of the laws, rules, regulations, procedures and policies governing the state and local invoicing systems.
- Knowledge of Banner software.
- Knowledge of MMARS – Massachusetts Management Accounting and Reporting System.
Official Title: Accountant III
Primary Location: United States-Massachusetts-Fitchburg-160 Pearl Street
Job: Education
Agency: Fitchburg State University
Schedule: Full-time
Shift: Day
Job Posting: Apr 19, 2024, 7:16:42 PM
Number of Openings: 1
Salary: 59,960.94 - 59,960.94 Yearly
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Jessica Murdoch - 9786653338
Potentially Eligible for a Hybrid Work Schedule: Yes
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