Compiles, classifies, records, verifies, and maintains data and payments to accounts payable records by performing the following duties.
Responsibilities Include:
- Responsible for payment of bank bills, employee expense reports.
- Ensures payment of requests for conferences, seminars and outside training classes.
- Reviews and posts receipts and payments to appropriate ledgers, spreadsheets, records, and databases.
- Prepares, sorts, copies, files, and mails invoices, receipts, checks, correspondence, and other requested items.
- Audits invoices against purchase orders, research discrepancies, and approves them for payment.
- Investigates problems that vendors or branches/departments have with obtaining payment for bills.
- Answers accounts payable inquiries and follows up.
- Issues and tracks W-9’s for all A/P vendors who are outside contractors, sole proprietors, partnerships, or real estate/property management companies. Responsible for monitoring, adjusting and maintaining 1099-Misc. information and year-end reporting on these vendors.
- Regularly reconciles related general ledger accounts.
- Assists in tracking and accumulating invoices for placing fixed assets into service and setting up fixed assets in the Bank’s fixed asset accounting system.
- Prepares analysis and summaries of accounts.
- Monitors accounts payable and receivable to ensure payments are accurate and timely.
- Assists in monthly and annual closings.
- Prepares all invoices for document imaging.
- Completes State of California EDD Reporting weekly for all sole proprietors.
- Inputs all Pre-Paid invoices.
- Complies with all applicable Banking compliance rules and regulations established by both internal departments and external agencies.
What You’ll Need to be Successful:
- Analytical: collects and researches data.
- Problem Solving: identifies and resolves problems in a timely manner.
- Customer Service: responds promptly to customer needs, including internal customers.
- Communication: responds well to questions, writes clearly and informatively, edits work for spelling and grammar, presents numerical data effectively, able to read and interpret written information.
- Teamwork: balances team and individual responsibilities.
- Language skills: ability to read and comprehend simple instructions, short correspondence, and memos; ability to write simple correspondence; ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
- Mathematical skills: ability to calculate figures and amounts such as discounts, interest, commissions, percentages, as applicable to apportioning payments to accounts.
- Reasoning ability: ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to deal with problems involving several concrete variables in standardized situations.
- Computer skills: knowledge of MS Excel Spreadsheet software and MS Word, Word Processing software.
- Compliance: consistently adhere to Bank policies and regulations, reinforce training to ensure that bank employees are aware of UDAAP and do not harm consumers with any act that could be misleading, unfair, deceptive, or abusive in act or practice.
Qualifications:
- High School Diploma or GED;
- Associate's degree (A. A.) or equivalent from two-year college or technical school preferred; or
- Six months to one-year related experience and/or training; or
- Equivalent combination of education and experience.
Why You Should Apply:
- Full-time position with excellent compensation and benefits package.
- Generous time off programs.
- Profit-sharing.
- Discounted stock purchase program.
- Excellent growth and development opportunities.
- And much more!
Pay Range (Hourly): $20.00 -- $24.00
The purpose of this job description is to provide a summary of duties related to the position. It is not intended to be all-inclusive. The employee will perform other reasonable business duties as assigned by supervisor or other management.
First Northern Bank does not discriminate based on race, color, religion, sex, gender identity, age, national origin, marital status, pregnancy, disability, or any other protected status.
The duties outlined in this description are subject to modification or change by the organization, at any time, with or without notice.
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