Job Summary
The Accounts Payable Coordinator performs full cycle accounts payable processing, ensuring payment approvals, proper account coding, discrepancy resolution, correct payments, preparing monthly AP accruals, and monitoring AP aging and system discrepancies.
Primary Objectives
- Accurate, timely, and complete processing of payables
- Conformance with controls and authorization requirements.
- Accurate data entry and record keeping.
- Effective communication and resolution of aging items and discrepancies.
Duties and Responsibilities
- Receive vouchers and invoices.
- Obtain payment approvals based on internal controls and authorization requirements.
- Code invoices to appropriate general ledger accounts.
- Prepare batches for processing.
- Match and reconcile payments to invoices.
- Maintain accurate, timely, and thorough records in proprietary database.
- Perform data entry of vendor information.
- Complete data entry, including approval and coding for all vendor invoices.
- Monitor payables and aging audits; follow proper audit procedures to review aging reports.
- Support all internal and corporate controls; follow established processing guidelines and procedures.
- Audit supplier invoices.
- Ensure conformance with applicable vendor requirements.
- Update schedule, logs, tasks, and other records within required timeframes.
- Maintain timely contact with agents and transportation service providers regarding status of payables.
- Support the goals and objectives at all times and in all transactions with internal and external customers.
- Other duties as assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education
- High school diploma or equivalent (HSED) and some college-level math or accounting courses or equivalent combination of coursework and experience required
- Associate degree in Accounting, business, or related field preferred
Work Experience
- 2+ years of experience with increasing responsibilities in a similar or related industry required
Required Knowledge, Skills and Abilities
- Demonstrated understanding of Accounts Payable and invoice processing concepts and procedures.
- Experience with ten key by touch and typing speed of 35 WPM.
- Ability to perform basic math calculations including multiplication and percentages.
- Ability to communicate clearly with excellent verbal, written, and listening skills.
- Ability to work as an individual contributor and as a valued participant in a team-based environment.
- Demonstrated ability to maintain confidentiality with tact and discretion.
- Excellent customer service skills with the ability to develop effective professional relationships.
- Strong attention to detail with a high degree of accuracy with data entry.
- Demonstrated proficiency with Microsoft Office products at the following levels: Excel, Word, Outlook: Basic level of skill.
Preferred Knowledge, Skills and Abilities
- Advanced Microsoft Office skills preferred.
Competencies
- Delivers Results Rigorously drives self and others to achieve high levels of individual and organization performance.
- Focuses on the Customer & Market Continuously evaluates what is important to the customer/client and develops products or solutions that exceed expectations.
- Makes Sound Business Decisions Makes timely and well-informed decisions that advance critical priorities, capitalize on new opportunities, and resolve problems.
- Practices our Values Supports and models The Pasha Way; conduct reflects Excellence, Honesty, Integrity, Innovation, and Teamwork.
PHYSICAL DEMANDS, WORK ENVIRONMENT, AND TRAVEL
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Hear and speak with sufficient clarity to understand and engage in telephonic information exchange; hear and understand verbal instructions; give and receive information verbally in person or via communication device - Often
- Walk/travel within office environment, crouch/bend to access floor-level storage - Often
- Use hands/fingers to operate office equipment, type/complete data input, write - Often
- Reach with hands, arms; lift, move and manipulate objects weighing up to 20 pounds - Regularly
- Sight sufficient to read instructions, documents, and screen-based information - Often
- Use hands/fingers to manipulate and file documents, folders, small objects - Regularly
Working Environment
This role requires work that may involve the following environmental conditions:
- Corporate office environment
Screening Requirements
Background Checks
Must be fully vaccinated against COVID-19, except as prohibited by law.
The information included in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive or exhaustive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
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