Summary
The Project Accountant is the primary accounting and administrative support for a construction project, from project startup through final closeout. Serves as the liaison between the jobsite and the finance department, ensuring all accounting standard operating procedures are followed at the jobsite. Performs activities related to contracts, bonds, insurance, payables, liens, billings, payroll/cost/budget reports and sustainability reporting for the jobsite management team.
Essential Functions
- Provides information to appropriate people regarding project status (i.e. PFR, job cost reports to owners, etc.) and communicates between the field and corporate office.
- Ensures job cost reports and accounts receivable reports are accurate at all times and in balance with the general ledger.
- Ensures all information in the project cost system and underlying supporting records are properly classified in a manner that best facilitates the use of the information.
- Understands the nature of the project cost systems and the information processed. Bring issues to the attention of Financial Services and the Project Manager for assistance and further evaluation.
- Enters all financial paperwork into the accounting system to ensure timely and accurate job cost information.
- This includes owner and sub change orders, owner billings, budget transfers, subcontractor pay requirements, payroll and A/P invoices and data for carbon cost codes.
- Processes all miscellaneous and blanket purchase order invoices in a timely manner and ensure supporting paperwork is attached, correct and approved.
- Collaborates with key people to process monthly billings to owners and runs projected final cost report.
- Processes subcontractor monthly pay requisitions and ensures all supporting attachments are correct.
- Follows up with subcontractors to obtain any missing documents so subcontractors are paid on time.
- Verify all subcontractors have current insurance certificates by checking the insurance/held check database and the fully executed contract prior to the subcontractor starting work.
- Implements and maintains a filing system according to company guidelines.
- Establishes and maintains files required for company Equal Employment Opportunity (EEO) and Minority Business Entity (MBE) requirements.
- Performs various administrative tasks for the jobsite, including: handling incoming/outgoing mail and overnight mail, establishing new supplier accounts, purchasing office supplies, preparing payroll, answering telephones, filing, etc.
Minimum Requirements
- High School Diploma or GED equivalent.
- 2 years or more of accountant experience preferably in the A/E/C industry.
- Proficiency in basic accounting principles.
- Proficient using a personal computer (PC) and company communication tools, such as email, the internet, and Microsoft products (e.g., Word, Excel, Office, Outlook).
Preferred Experience
- Associates in Accounting or related field.
- Construction accounting experience or AEC industry experience strongly desired, but not required.
- Local candidate preferred, but not required.
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