Document Controller
Department: North America Consultancy
Employment Type: Full Time
Location: Baltimore, Maryland
Description
Why Soben?
We’re an award-winning construction consultancy with huge ambitions to put ourselves firmly on the map. We’ve come a long way since operations commenced in 2011 but now is the time to step on the gas and realise our true potential.
It is a hugely exciting time to join our business and we have some amazing times ahead of us. We’re targeting to have 1000 people globally by 2030 to support our expansion plans in current locations as well as additional territories.
If you want to play an integral part in achieving our ambitious plans for growth and delivering an exceptional consultancy service for our clients in the AMERS region, whilst progressing your own career in a supportive and dynamic environment, we want to hear from you!
Role Description
The Document Controller Coordinator will be responsible for the correct and accurate storage, retrieval, and communication of all engineering, technical, and departmental records and documentation within the site registry.
Key Responsibilities
- Assist Document Control Manager with project management software and delivery systems which may include 3rd party software applications, SharePoint, other intranet/extranet, and shared drives.
- Update procedure/specification type Word documents as required.
- Maintain appropriate form templates for access from company intranet sites.
- Mount artwork and other presentation materials including a variety of media such as actual artwork, digital art, transparencies, and photo materials.
- Maintain continuity of digital files to ensure naming standards, appropriate file locations, and format standardization.
- Create and track document passwords for IP-sensitive documentation being supplied to third-party vendors.
- Responsible for large format print services and digital manipulation to communicate the best solution for print materials and digital media.
- Track document approval activities in the electronic tracking system.
- Issue controlled Production Documentation to Manufacturing and Laboratory Notebooks to cross-functional areas.
- Maintain required document control records and files to ensure compliance with regulatory requirements.
- Assist with preparing and populating approved product registration templates as requested/directed.
- Schedule meetings with support teams to finalize BOM and/or RFPs.
- Responsible for the maintenance of the document control system.
- Maintain revision and approval status of all documents.
- Maintain hard copies of all approved documentation.
- Perform additional duties as assigned.
Preferred Qualification / Relevant Experience
- Minimum of 3 years experience in a Document Control related function is required.
- Familiarity with the Engineering Release and Change Control process is preferred.
- FDA and ISO experience is preferred.
- General office skills (data entry, scanning documents, filing) are essential.
- Must be a team player and interface well with others.
- Applied technical knowledge of Product Life Management and ERP/MRP systems is preferred.
- Manage the lifecycle of vendor documentation from receipt, distribution, review, and return to vendor till compilation of final documentation.
- Software Requirements: EIDA, The Vault, Procore, MS SharePoint, Oracle Unifier, MS Office, SAP, Comos, Coupa.
- Organized and detail-oriented.
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