Corporate Disbursements- Accounts Payable Specialist

Asplundh Tree Expert Co. • Willow Grove, PA, United States • $200k - $250k / year • 1m ago

Corporate Disbursements - Accounts Payable Specialist

Asplundh Tree Expert, LLC - 010
Willow Grove, PA 19090

Job Type: Exempt

The AP Specialist position is responsible for reviewing the completeness and accuracy of payment requests, processing AP vouchers within COUPA and ERP systems, and providing customer service to suppliers and field personnel.

Essential Functions & Responsibilities:

Payment Request Review –

Verify all documentation requirements are met.
Review, validate, code and enter Supplier Payment Authorization and Uploads into PeopleSoft.
Ensure the payment is compliant with company policy.
Resolve any invoice discrepancies.
Determine proper GL Coding.
Review of Sales Tax applicability.
Electronic document filing and maintenance of records.
Review and process any COUPA invoice entries that are routed to AP team for approval or action needed.
Reject/dispute vendor invoice in COUPA if needed and ensure all discrepancies are resolved.
Correct any processing errors.
Scan & attach invoice documents as required.
Prepare and reconcile daily close report.
Utilize electronic filing system for all voucher records.

Customer Service –

Respond to inquiries from Suppliers and/or Field personnel.
Process payment requests timely to ensure expense allocation within a proper accounting period and timely payments to vendors.
Prepare Journal Entry corrections as needed.
Communicate any changes/updates to customers.

EDUCATIONAL & EXPERIENCE REQUIREMENTS

High School Diploma or Equivalent; College is a plus.
Accounting Clerical Experience required.
Proficient in Microsoft Office applications including Excel, Word, Outlook, Teams.
Detail oriented.
Professional and positive demeanor.
Team Player.
Ability to work independently.
Strong verbal and written communication skills.
Coupa experience is a plus.

Physical Requirements:

Rarely: walking, kneeling, squatting, crawling, seeing distant, climbing on/off truck, lifting over 10 lbs. to 50 lbs.
Occasionally: standing, stooping, body twisting, gripping, reaching, climbing stairs.
Frequently: sitting, speaking clearly, reading, hearing-speech range.
Constantly: seeing.

About Us:

As a full-service utility contractor, Asplundh performs tree pruning and removals, right-of-way clearing and maintenance, vegetation management with herbicides, and emergency storm work and logistical support. Asplundh is the parent company of UtiliCon Solutions whose subsidiaries provide overhead and underground line construction, planning and design, meter reading and AMR/AMI installation, electrical testing, and street lighting/traffic signal services.

Individuals must be able to perform the essential functions of the position with or without reasonable accommodation. Individuals with a disability who desire a reasonable accommodation should contact the ADA Coordinator at 1-800-248-8733, ext. 1339.

An Equal Opportunity Employer.

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