Position Title: Accounts Payable Specialist
Department: Financial Operations
Reports To: Director, Financial Operations
Pay Grade: K
Position Summary:
This position is responsible for supporting the Atlanta Housing Authority (AHA) accounts payable (A/P) function. Responsible for performing a variety of routine activities and functions related to accounts payable processing which consist primarily in accurately and timely entering and validating invoices in PaySCAN as well as processing payments to various vendors.
Essential Duties and Responsibilities:
- Perform accounts payable activities as defined by AHA’s policies and procedures including:
- Process invoices and payments for regular vendors on a weekly basis or as required.
- Prepare and process payables bi-monthly for tenant-based payments to landlords and participants. Timely match the purchase order, receipts, and invoices for A/P processing.
- Enter void and stop payment requests.
- Enter refunds or credits issued.
- Prepare and process monthly PBRA and subsidy payments to owner entities.
- Research 1099 requests, modify and correct accordingly and respond to requestor.
- Recall and prepare for offsite storage all A/P documents according to the AHA retention policy.
- Perform other A/P assignments.
- Prepare reports specific to accounts payable.
- Support vendor and business department inquiries regarding invoices and payments.
- Perform other related duties as required and/or assigned.
Education/Experience:- High school diploma
- Some college with finance, business, or accounting classes preferred.
- 3 years working experience involving payable activities
- Experience working with PaySCAN/Yardi system a plus.
Knowledge & Skills requirements:- Strong understanding of the accounts payable function
- Good team player and ability to meet strict deadlines
- Good interpersonal skills
Working Conditions:Works in an office environment. May require frequent bending, stooping, reaching, and prolonged sitting and/or standing, and viewing of the computer screen. May require regular lifting usually not exceeding 15 lbs. Some travel may be required.
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