Job Type
Regular
Plains All American is an industry-leading transportation and midstream provider specializing in transportation, storage, processing and marketing solutions for crude oil and natural gas liquids (NGLs). We own an extensive network of pipeline transportation, terminalling, storage and gathering assets in key crude oil and NGL producing basins and transportation corridors and at major market hubs in the United States and Canada. On average, Plains handles more than 6 million barrels per day of crude oil and NGL in its Transportation segment. The company is headquartered in Houston, Texas.
We are looking for highly-motivated individuals who enjoy working as part of a team in a dynamic and entrepreneurial work environment.
Position Summary
This position is responsible for assisting with oversight of the Accounts Payable group, learning all facets of the department and the related systems, managing assigned tasks, and stepping in where needed for leadership of various aspects of the group.
The selected candidate will be eligible for company benefits including Medical/Dental/Vision, vacation time off, and free parking. Additionally, this position comes with the option of a hybrid work schedule, combining working in our Houston office with working remotely.
Reporting Structure
This position reports to the Accounts Payable (“AP”) Supervisor.
Primary Responsibilities
- Prepare check and electronic payment runs, ensuring all available credits are taken.
- Understand and ensure compliance with all company policies relating to processing payments.
- Evaluate and apply account coding corrections in the AP module to ensure correct financial statement presentation as needed.
- Analyze to determine correct application of voided checks, credit card payments, and ACH returns as needed.
- Preparing and understanding journal entries related to Accounts Payable as needed.
- Determine correct application of refunds from vendors as needed.
- Prepare account reconciliations for accounts within the AP area of responsibility as needed.
- Review and determine resolution for invoice issues that come into the AP resolution queue as needed.
- Lead and summarize the results of the review for possible duplicate payments identified by DataShark and work with vendors to determine and process necessary credits.
- Support the processing of manual ACH, wire transfers, and field check payments as needed.
- Verify the completeness and readiness of invoices for processing within the AP Processing System.
- Identify invoices associated with Purchase Orders to ensure accurate queue assignment.
- Develop and maintain a thorough understanding of the Purchase Order and Work Order processes.
- Manage and address vendor inquiries and voicemails received via the Accounts Payable Customer Service hotline.
- Investigate and resolve outstanding issues, including duplicate payments and credit adjustments, while conducting comprehensive research to identify and prevent duplicate invoices throughout the processing lifecycle.
- Process Non-PO invoices as needed.
- Process and match Purchase Order and Work Order invoices and ensure full distribution for payment.
- Perform projects and additional duties as requested by the Accounts Payable Supervisor.
Education And Experience Requirements
- Bachelor’s degree in Accounting OR an Associate’s degree in Accounting and 5+ years of Accounts Payable/General Ledger experience.
- Prior experience with Oracle accounting software preferred.
- Prior experience with optical imaging software a plus.
- Proficiency in Microsoft Excel/Word/Outlook/Teams.
Skills
- Excellent interpersonal skills.
- Analytical and problem solving.
- Decision making.
- Time management.
- Effective organizational skills.
- Effective verbal and written communications.
- Attention to detail and accuracy.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Cleared criminal history (background) and satisfactory reference checks.
- Compliance with the Company’s drug and alcohol policy including pre-employment D&A testing.
At Plains, our employees are our most valuable asset. Hard work is rewarded with competitive compensation and a top-tier benefits program designed to keep our employees safe, healthy and happy. We work hard to deliver the best results to our stakeholders and we also respect our employees need for personal and family time, which is reflected in our benefits program.
Salary details estimated by job boards such as Indeed, Glassdoor, and LinkedIn do not represent Plains’ compensation structure. We thank all candidates for their interest; however, only those selected for an interview will be contacted.
By submitting your resume, you consent to the collection, use and necessary disclosure of the personal information provided during the application and selection process. Learn more.
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