Under General Supervision, the Purchasing and Inventory Analyst reports to the Director of IT, Infrastructure & Operations and provides services across the IT Infrastructure team to manage technology inventories and purchasing. Proper controls over assets and purchasing require time sensitive reconciliation along with other support services across the team such as shipment receiving, invoice processing, and customer service. Responsibilities require close attention to details, critical thinking, and analytical processing.
POSITION SPECIFIC DUTIES AND RESPONSIBILITIES:
- INVENTORY CONTROL:
- Develop and provide inventory processes for all Apple devices including iPads and iPhones.
- Develop and provide inventory processes for all PC based equipment including laptops, desktops, monitors, Mice/Keyboards, docking stations, and peripherals.
- Provide updated reports on inventories and reconciliation with accounting.
- Perform as the “gate keeper” of all stock inventories reporting to Director of IT for approvals.
- Schedule pickup of new equipment with staff and deployment of equipment with Support Services.
- Provide weekly reports to accounting.
- PURCHASING:
- Provide purchasing services for the Infrastructure Services team including hardware and software through key strategic partner(s).
- Provide administrative purchasing for Chief Technology Officer and Chief Information Officer.
- Purchase ancillary items through internet providers.
- EXECUTIVE ASSISTANT:
- Help the CTO and CIO with administrative tasks such as booking travel, coordinating and scheduling meetings, etc.
- Assist with contract negotiations and contract renewals.
- Assist with budgeting and vendor relations.
PERFORMANCE COMPETENCIES:
- Inventory Control
- Purchasing
- Executive Assistant Functions
- Essential Behaviors
Qualifications
EDUCATION:
Must be a high school graduate or have HS equivalent.
KNOWLEDGE/SKILLS/ABILITIES:
Must be detail oriented with a demonstrable drive for precision. Must be reliable, committed, and professional. Must have the ability to work with the public, maintain an effective working relationship with agency employees, maintain a professional manner at all times, and maintain confidentiality. Must have outstanding interpersonal and communication skills. Must be independent, multi-task oriented, and energetic.
EXPERIENCE:
1-2 years' experience in an administrative assistant type role preferred.
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