Casa Esperanza, Inc. is a bilingual/bicultural behavioral health treatment provider serving Boston and the Merrimack Valley. Our mission is to empower individuals and families to recover from addiction, trauma, mental illness, and other chronic medical conditions; overcome homelessness and discrimination; and achieve health and wellness through comprehensive, integrated care. Casa Esperanza has an operating budget of $13 million and more than $9 million in assets.
About the role
- The Accountant I’s function is to support the Finance Department with routine duties and non-routine duties with emphasis on general ledger management, account reconciliations, journal entry postings, and account analysis. Working with general supervision, the Accountant I performs accounting duties including maintaining and analyzing accounting records and preparing accounting schedules and reports.
- This is a Hybrid role which requires 80% remote - 20% onsite. During the week, we will need 2 days working onsite from our Malden Headquarters Office. While remote, the candidate must provide a reliable strong Internet service to maintain connectivity during work hours.
What you'll do
- As an Accounting professional, we are looking for best practices for working hybrid/remote with security and managing confidential information.
- Process invoices for payment, including accurately entering invoice information, and properly coding into the general ledger system, obtaining invoice approvals within accounting software (Sage-Intacct).
- Ensure invoices are paid on a timely basis while avoiding duplicate payments. Effectively monitor and follow up on invoices placed on hold/draft for future submission.
- Email payment documentation to appropriate vendors.
- Serve as a point of contact for vendors and internal clients for inquiries related to accounts payable activity. Analyze and research AP discrepancies.
- Obtain and reconcile vendor statements monthly. Maintain monthly reconciliation records. Perform other accounting functions as they arise (e.g., ad hoc reporting).
- Support year-end audit functions. Request W9 information for new vendor maintenance to properly set up for payment of invoices.
- Responsible for monthly Rent process. Perform month-end Rent reconciliation and maintain the rent schedules.
- Maintain up-to-date tenants’ information in conjunction with Associate Director of Operations and Subsidy Organizations.
- Ensure expense allocations to grants and programs are accurate and reasonable.
- Prepare journal entries, reconcile ledger accounts, and ensure compliance with generally accepted accounting principles and organizational policies, procedures, and contracts.
- Assist with implementing and maintaining internal financial controls and procedures.
- Assist in maintaining financial records and ensuring that financial transactions are properly recorded.
- Complete daily, monthly, and quarterly responsibilities in accordance with the Finance Calendar.
- Assist in the planning and preparation of year-end audit work papers.
- Perform special projects and ad hoc analyses as needed.
Qualifications
- Bachelor’s degree in accounting required.
- Familiarity with specialized nonprofit industry or Healthcare accounting practices, reporting requirements, and procedures.
- Proficient in grants expense management.
- Ability to maintain confidentiality and handle exposure to sensitive information.
- Exceptional ability to prioritize multiple tasks and responsibilities.
- Strong organizational skills and attention to detail in data entry and analysis, establishing priorities, and meeting deadlines.
- Excellent customer service skills including written, verbal, and telephone communication.
- High level of interpersonal skills to handle sensitive and confidential situations and documentation.
- Ability to work with a diverse group of people.
- Proficiency in Sage-Intacct or similar ERP.
- Proficiency in Microsoft Office applications required, including Excel and Word.
- Ability to meet the physical and training requirements of the position.
Schedule:
Full Time (Hybrid) 40 Hours per week
2 Days working Onsite Required
Monday to Friday from 9am to 5pm
What we offer:
- Holiday Pay (12 days per year + 1 floating holiday)
- Paid Time Off (PTO) - 18 days year one, 20.5 days at year 2, 23 days at year 5
- Sick Pay - 10 paid days per year
- Long / Short Term Disability
- Paid by Company Life Insurance
- Health Insurance (Medical, Dental, Vision)
- Health Reimbursement Arrangement (HRA)
- ComPsych Guidance Resources - EAP
- Educational Opportunities
- Employee Ticket at Work (Discounts for Entertainment, travel, movies, etc.)
- Increased Salary for Credentials
- and more...
Physical & Mental Requirements
While performing the duties of this job, the employee is regularly required to walk, stoop, kneel, crouch or crawl, and talk or hear. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include distance vision, peripheral vision, and depth perception.
At Casa Esperanza, Inc., the health and safety of our people is our number one priority. All offers of employment are contingent on the candidate showing proof of being fully vaccinated against COVID-19 (currently one dose of the Johnson & Johnson vaccine or two doses of the Pfizer or Moderna vaccine and boosted, when eligible) to pass the pre-employment requirements. Individuals with medical issues or religious beliefs that prevent them from getting the vaccine may request an exemption from the vaccine requirement.
Casa Esperanza, Inc. values its diverse workplace and encourages women, people of color, LGBTQIA+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, older members of society, and others from minority groups and diverse backgrounds to apply.
We recruit, hire, employ, train, promote, and compensate individuals based on job-related qualifications and abilities. Casa Esperanza, Inc. also has a longstanding policy of providing a work environment that respects the dignity and worth of each individual and is free from all forms of employment discrimination, including harassment, because of race, color, sex, gender, age, religion or religious creed, national origin, ancestry, citizenship, marital status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law.
All employees, interns, volunteers, and contractors of Casa Esperanza, Inc. are responsible for maintaining a work culture free from discrimination and harassment by treating others with kindness and respect.
Casa Esperanza, Inc. also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief, in accordance with applicable laws. If you need to inquire about an accommodation, or need assistance with completing the application process, please email hr@casaesperanza.org.
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