PURPOSE OF POSITION:
- To accurately record and interpret assigned financial and accounting transactions consistent with approved and prescribed accounting practices and procedures.
- To classify and record payable data, schedule payments, and assign accounts.
- Responsible for preparing bills receivable, ensuring that the income due the Cooperative is properly billed, received, and balanced to the general ledger.
- Responsible for making sure wages, taxes, fringe benefits and accruals are in compliance with administrative policies, union contracts, and federal and state agencies.
RESPONSIBILITIES AND AUTHORITIES:
Within the limits of approved board policies, operating guides and procedures, assumes responsibility and has commensurate authority for the following activities:
- Compiles, calculates, classifies, records, and verifies that data related to billing costs accumulated in functions and work orders, insurance premiums, land and property rentals, scrap sales, employee transactions and numerous other sales and contract transactions are properly billed and recorded.
- Reviews transactions originating in areas other than the receivable area and enters the information into the accounts receivable system.
- Verifies that the accounts receivable subsidiary totals balance with the general ledger totals. Analyzes discrepancies for proper correction.
- Maintains and records miscellaneous investment data. Calculates investment data, reconciles and posts to the accounts receivable system, and balances to the general ledger and bank statements.
- Records capital credits assigned to the Coop. Verifies data to the capital credit statements, and balances to the general ledger.
- Assists Fleet Maintenance Manager with fleet invoicing, material charge outs and inventory.
- Responsible for preparation of sales tax returns. Prepares 1099 year-end tax forms.
- Monthly reconciliation of cash accounts using online banking, wire, and transfer funds.
- Quarterly and yearly payroll tax, unemployment and Workforce Safety reports, credit applications, ACA forms, and vendor forms for state and federal government.
- Prepares principal/interest schedules for notes receivable and customer aging reports.
- Prepares work papers and schedules for internal and external auditors, and other Cooperative personnel as requested.
- Classifies and records routine payable for goods and services.
- Is responsible for special equipment closeouts.
- Is responsible for Asset Management module closeout.
- Maintains charge accounts under the name of MWEC.
- Submits IRS Form 2290 Heavy Highway Vehicle Use Tax.
- Auditing of outstanding checks, taking necessary action to determine why they have not been cashed. Follow up with inactive refunds.
- Coordinates work order and property record activities.
- Maintains the work order records (Work in Progress).
- Provides monthly list of open work orders for each department.
- Works with warehouse and fleet maintenance supervisor during inventory reconciling counts to inventory shown.
- Provides effective work order and inventory support and information to MWEC.
- Assures that payments made from operations, maintenance and capital budgets are supported by the purchase order, receiving reports, and invoices to verify that amounts and quantities agree in compliance with Cooperative guidelines.
- Assigns account numbers cost centers and other system identifiers on the accounts payable system for goods and services utilized in the generation process; classify (stock) materials as a store or credit issue, and perform adjustments to inventory.
- Records invoices for payment and ensures that all supporting documentation is furnished (as required by established procedures and as required to meet auditing standards).
- Researches and resolves problem payable and works closely with warehouse personnel.
- Ensures proper assignment of account numbers and cost centers for all purchases made.
- Maintains a thorough knowledge of all sales and use tax laws that apply to all purchases.
- Coordinates the disbursement of salaries, hourly wages, fringe benefits, and other forms of compensation to the organization’s employees.
- Properly applies the specifications of Cooperative administrative policies and union contracts to payroll wage and compensation accounting transactions.
- Compiles employee wage, tax and benefit information including employees who receive long-term disability and deferred compensation payments, to prepare consolidated payroll tax reports.
- Responsible for payroll accounting compliance (accumulates, reconciles, calculates, and prepares documents) with federal and state payroll tax laws, unemployment insurance regulations, and workers compensation regulations (W-2, 1095 and 1099).
- Independently establishes workload priorities and discusses problems or clarifications of new or existing procedures with the Accounting Manager.
- Has a valid IRS id.me account.
- Has NRECA benefit administrator access/rights.
- Performs any other duties assigned in order to fulfill the objective of the Cooperative.
POSITION SPECIFICATIONS
1. EDUCATION:
Bachelor’s degree in accounting, business administration, economics, or related degree preferred.
2. WORK EXPERIENCE:
Three years of accounting experience preferred. Previous electric utility accounting experience helpful.
3. JOB KNOWLEDGE:
Must have working knowledge of generally-accepted accounting principles. Familiarity with RUS Uniform System helpful.
4. ABILITIES AND SKILLS:
Must be skilled in the use of a personal computer. Experience with Microsoft Excel preferred. Must be skilled in dealing and communicating with people both within and outside the organization. Attention to detail and a high level of accuracy is required.
5. WORKING CONDITIONS:
Inside position with the usual office conditions. Normally have regular hours of work. Some overtime may be required.
6. PHYSICAL REQUIREMENTS:
- Sedentary work requiring exertion of up to 10 pounds of force occasionally and/or a negligible amount of force constantly to move objects.
- Light lifting of up to 20 pounds. Job requires sitting most of the time.
- Requires repetitive motions with hands and fingers such as dialing and keyboarding.
- Primarily inside work at a desk.
- Must be able to use office equipment such as a copier, computer and printer.
- Must be able to communicate to individuals and small groups.
- Requires analyzing data and reports, conducting research, and coordinating people and resources.
- Skills in developing plans, procedures and goals required.
- Must be able to present information to others and work under stress.
WORKING RELATIONSHIPS:
- Internal: Establishing and maintaining pleasant working relationships with all fellow employees in achieving the objectives of the Cooperative.
- External: Cooperating with members and the general public and assisting them in a friendly and courteous manner. Also, promotes an understanding and acceptance of the Cooperative's objectives, viewpoint and programs.
MEMBER RELATIONS DIVISION:
- The Accountant shall have full authority to carry out the duties and responsibilities of this position in conformity with established policies and procedures.
- The Accountant should remember that he/she is accountable to the Accounting Manager and the management of the Cooperative for the efficient performance of these responsibilities and that, although some of the responsibilities may be delegated or assigned to another person, the accountability cannot be.
- The Accountant is encouraged to use initiative and judgment in making decisions, remembering that the Cooperative's best interests can be affected by his/her actions. He/she should feel free to make suggestions for the improvement of operations and efficiency.
- The Accountant shall secure the approval of the Accounting Manager in making decisions when policies are not clear or adequate, or require interpretation.
REPORTS TO:
- Accounting Manager
- Keeping the Accounting Manager informed concerning work in progress and completed and consulting with him/her concerning problems which hinder efficient completion of the duties and responsibilities of the position.
- Coordinates and assigns appropriate accounting tasks.
DISCLAIMER:
- This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required.
- MWEC reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment. Management reserves the right to change job descriptions, job duties, or working schedules based on its duty to accommodate individuals with disabilities.
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